Senior Administrative Coordinator

The Frank R. Seaver College of Science and Engineering is seeking a Senior Administrative Coordinator to support the Dean's Office.

Position Specific Responsibilities/Accountabilities

• Ability to perform complex administrative work independently and efficiently; manage multiple conflicting priorities; compose clear, comprehensive reports and keep accurate records; maintain a high level of confidentiality.

• Work in collaboration with other Dean’s Office staff to advance the college’s priorities through a broad range of administrative support.

• Serve as a liaison between the Dean’s Office and the college’s academic departments as well as other collaborative partners across the university. Maintain professionalism, confidentiality and timeliness in oral and written communication.

• Prepare high-level correspondence and executive presentations and reports; edit and proofread documents; gather data, create and manipulate spreadsheets; maintain college-level records and databases.

• Assist with recruitment, application and selection efforts for college-level programs; provide administrative support for program activities.

• Maintain calendars and coordinate meetings (including regular committee meetings), events and/or conferences as needed; organize meals and prepare meeting minutes; may coordinate itineraries involving travel.

• Make purchases, pay invoices and authorize reimbursements and award payments. Monitor and reconcile expenses via Workday.

• Perform other duties as assigned or requested.

Loyola Marymount University Expectations 

Requisite Qualifications

• Minimum of 4 years administrative experience with increasing responsibilities; academic environment experience highly desirable. Ability to interact proficiently with students, faculty, and other staff members.

• Demonstrated excellence in communication skills, both written and oral.

• Advanced knowledge of and competency with Microsoft Office Professional systems and demonstrated expertise with data management in Microsoft Excel; ability to learn new computer applications under the provision of employer-provided training.

Required Education

• Typically a Bachelor’s degree or equivalent experience.  Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes, in particular in the field of teacher education in higher education.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position.

#HERC# #HEJ#

Staff Regular

Salary range

$25.87 - $32.31 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)