Salary Range: 33.96 to 50.94 (Currency: USD) (Pay period: per-hour-wage)

Qualifications:

• A minimum of 3 years’ experience as an Executive Assistant supporting a team in a fast-paced professional environment required. Experience in financial services or the consumer space a strong plus.
• Must be proactive and solution-oriented: be the first to notice problems, propose solutions, and help execute.
• Excellent organizational and time management skills, and the ability to work under pressure with diverse workloads and little or no direct supervision.
• Strong written and verbal communications skills, strong interpersonal skills.
• Ability to apply good judgment and appropriately handle sensitive or confidential information and situations.
• Tech savvy, strong working knowledge of MS Office, and ability to promptly learn to work with other applications. Salesforce experience a strong plus.
• A team player with a desire to collaborate with other support team members.
• Ability to work overtime as needed.
• This role is 100% in-office. Candidates must have the ability to work on site full time, five days per week. 

Duties:

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1.  Perform various duties for the team to contribute to effective and efficient business operations.  Duties include, but are not limited to:
• Calendar management and coordination of internal and external meetings, conference calls, video conferencing, etc.;
• Coordinating domestic and international travel and meeting arrangements;
• Processing expense reports and submitting to accounting for payment;
• Compiling reports and analysis for weekly team meetings;
• Assisting with PowerPoint presentations and other client materials;
• Maintaining department files and managing the record retention process to ensure compliance with industry regulations;
• Establishing and maintaining working knowledge of company and division policies and procedures.


2.     Support investment bankers with transaction-related tasks, including but not limited to:
• Maintaining and updating CRM database with contact, meeting, and deal-related information;
• Preparing client invoices and following up with accounting;
• Preparing, printing, and binding client presentations;
• Composing correspondence of a highly confidential and sensitive nature;
• Internal intake, filing, document management, and distribution of confidential client information as part of client engagement process.


3.     Assist with planning internal and client-related virtual and in-person events, including on-site coordination when necessary.


4.     Perform any other duties as assigned.