HR Assistant

Essential Duties and Responsibilities

• Act as the first point of contact for all associate questions and concerns
• Work under the direction of the HR Manager to achieve employee engagement, retention, and compliance goals and meet company objectives
• Review timecards weekly for 100-150 associates
• Prep for new hires, including creating new hire start lists, submitting IT tickets, printing new hire packets, creating badges, and setting up training room
• Conduct new hire orientation and onboarding for all new hires
• Create engagement content in Canva to post on the TVs and fliers throughout the facility
• Process terminations in Workday
• Send weekly hours reports to agencies and review agency billing weekly
• Send out attendance list each morning
• Distribute and track the issuing of vests, badges, and lockers to associates
• Organize and assist in execution of engagement activities
• Place orders for meals, supplies, or engagement activities
• Generate safety inspection list and results weekly
• Create and track new hire & milestone swag bags 
• Update anniversary slides weekly
• Report out total hours, terms, and attendance % each day
• Monitor tardy and absenteeism reports and ensure procedure is followed for any associates in violation of attendance policy
• Update the notes for associate start of shift meeting as needed
• Organize, update, and maintain HR electronic filing system
• Assist in recruitment tasks for higher level positions, including job postings, scheduling interviews, and communication with candidates for lead, supervisory, or maintenance roles
• Ensure that HR policies and procedures are consistently followed
• Assist visitors, new hires, associates without badges, and vendors as needed
• Ensure office and breakroom cleanliness and supplies are maintained, work with vendors to resolve issues

Qualifications

• 1 year of HR or similar experience required, preferably in a warehousing, distribution center, or manufacturing environment
• Bachelor’s Degree in Human Resources or related discipline preferred
• Proven ability to handle, update and maintain sensitive information in a confidential and professional manner
• Strong customer service orientation and communications skills with demonstrated ability to engage with diverse groups of individuals at all levels
• Ability to use independent judgment and make sound decisions
• Excellent verbal and written communication skills
• Excellent organizational skills with acute attention to detail
• Ability to prioritize tasks and follow through to completion/resolution
• Experience reviewing timecards for 50+ employees preferred
• Proficient use of Google Suite, including Sheets and Gmail
• Experience using Workday a strong plus, but not required

Physical Requirements

• Able to sit for 8-10 hours a day, with ability to walk on the warehouse floor when needed
• Able to use hands for fine manipulation, such as typing and grasping objects
• Able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.    
• Able to stoop, bend, reach, push and pull

Work Environment

• Working within an air-conditioned office environment, with regular responsibilities requiring presence in a warehouse that is not climate controlled
• Working around stationery and moving machinery
• Working around Forklifts, and Pallet Jacks

Benefits

• Weekly Pay
• Medical, dental and vision
• 401k Retirement Plan with company match
• Awardco Recognition Program
• 3 weeks of Paid Time Off
• 8 Paid Holidays
• Life Insurance, Short Term Disability, Accident, and other voluntary insurance options
• Quarterly Unpaid Time Off Accrual
• Health Spending Account (HSA) or Flexible Spending Account (FSA)
• Company sponsored life insurance and long term disability
• Employee Assistance Program (EAP)
• Unlimited coffee
• Casual atmosphere and dress
• Fully stocked marketplace with meals easily accessible
• Working with an amazing HR team