Project Coordinator

The Communications Department of the Enrollment Division is currently

recruiting for a Project Coordinator. Both UVA undergraduate and graduate, federal work-study, students are welcome to apply for this position. This position will be Hybrid with at least two hours per week of in-person time required for

collaboration. The in-person segment will located in Booker House 1709 University Avenue Charlottesville, VA 22903.

Department Overview

At the University of Virginia, the Enrollment division works to recruit, enroll, and support UVA’s student body. Enrollment offices at UVA include the Office of Undergraduate Admission, Office of the University Registrar, UVA One Stop, AdviseVA, and Commonwealth Partnerships. The Enrollment communications team serves as a central resource for these units helping to shape and share the University’s story. Enrollment Communications is building a Student Creative Team, composed of three different positions to help support the communications work of our unit.

Position Overview

The Project Coordinator helps us plan and align communications projects across Enrollment. You’re the third-base coach, the stage manager, the shift leader – you make sure projects stay on track, people stay focused, and work is completed to UVA standards. This position helps translate big visions into actionable plans, creating milestones and timelines in our project management software, ClickUp. The Project Coordinator will also sit in on key student-centric events (e.g. admission tours) to audit experiences through a student’s lens, which a focus on communication successes and opportunities for improvement.

Why Join Us?

As part of a collaborative and mission-driven team, you’ll gain valuable professional skills in communications, marketing, social media, and cross-departmental communication all while contributing to the success of fellow students and the broader UVA community.

General Responsibilities

• Participate in cross-team meetings and planning sessions for communications work.
• Maintain and update project management software, monitoring tasks and timelines, following up with individual team members, and helping ensure that projects are delivered on time.
• Help identify overlap and opportunities in communications plans.
• Work with external partners and vendors as needed to help advance projects and campaigns.
• Observe student-facing experiences that happen within Enrollment offices and offer feedback from a peer perspective – highlighting both successes and opportunities for improvement.
• Attend regular meetings with other students who make up the Student Creative Team.
• Collaborate with full-time team members across Enrollment offices.

Skills and Qualifications

• Must be eligible for a Federal Work-Study award that can be applied to this role
• Must be willing to work 10-20 hours per week, with at least 2 hours in-office, scheduled in conjunction with other Student Creative Team members to enable collaboration
• Strong project management skills with an emphasis on time management and organization and the ability to work on multiple projects simultaneously
• Ability to communicate and collaborate effectively with team members and fellow students
• Self-motivated with the ability to work independently and take initiative
• Team-oriented with a collaborative mindset

Interested students should apply by submitting their resume and cover letter into Workday. Student both undergraduate and graduate should be participants in the Federal Work study program for further consideration from the hiring manager.

Compensation will be offered as follows: undergraduate students $15.00 per hour and graduate students $16.00 per hour.

Position starts September 29, 2025 and ends May 8, 2026.

Work Study Assignment starts September 29, 2025 or later and ends May 8, 2026.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.