HIM Birth Registrar

Position Summary

Bayfront Health is seeking a (HIM) Birth Registrar. Responsibilities include assisting with training new team members, birth certificate quality audits, management of birth certificate process. The responsibilities include completing the legal birth certificate for all babies born at affiliated Orlando Health facilities.

 Key responsibilities for Birth Registrar posting:

• Understand and apply patient-level registration, update demographic information, and register discharged newborn.

• Prepare, abstracts, and verifies birth log of the mother and newborn information from the medical record.
• Review Comprehensive Health Records for the background history of the parent/legal guardian and infant to complete Birth Certificate Questionnaire (BCQ).
• Complete telephone interview with parent(s)/legal guardian(s) in timely and efficient manner; coordinate availability of Orlando Health’s Foreign Language interpreters for parent(s)/legal guardian(s) translation.
• Ensure birth information for the legal birth certificate is entered into the State of Florida’s Electronic Vital Registry System and is precise and completed within five-day deadline.

Location - Fully Onsite at Bayfront Health

701 6th St. South,

St. Petersburg, FL 33701

PRN Position (As Needed)

Schedule:

Wednesday-Sunday

Availability required between 8:00 AM – 4:30 PM. Must be flexible to work weekends and holidays as needed.

Note: Hours will vary based on business volume.

Responsibilities

Essential Functions

• Understand and apply patient-level registration, update demographic information, and register discharged newborn.
• Assist with training and education of new team members.
• Assign and distribute work among Birth Registrars.
• Assist HIM Management team with the quality assurance audits when needed.
• Acts as Notary Public witnessing signatures and certifying legal documents.
• Prepare, abstracts, and verifies birth log of the mother and newborn information from the medical record.
• Review Comprehensive Health Records for the background history of the parent/legal guardian and infant to complete Birth Certificate Questionnaire (BCQ).
• Complete telephone interview with parent(s)/legal guardian(s) in timely and efficient manner; coordinate availability of Orlando Health’s Foreign Language interpreters for parent(s)/legal guardian(s) translation.
• Visit parents with completed birth certificate forms and informational packets for parents to review and sign.
• Confirm with non-legally married parents/legal guardians, the Acknowledgement of Paternity (AOP) forms have proper signatures and proper dates.
• Ensure birth information for the legal birth certificate are entered into the State of Florida’s Electronic Vital Registry System and are precise and complete.
• Complete all birth certificates and adjoining paperwork in a timely and efficient manner.
• Review birth certificates against paternity paperwork, when applied, to assure diligence.
• Review and proofreads birth certificate prior to sending them out to state registrar within the five-day deadline.
• Assist parent(s) completing the process for non-viable certificate.
• Update baby’s name given by parent(s)/legal guardian(s) in the Comprehensive Health Record within timely manner.
• Screen patients for the Healthy Start Program.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

• Maintains knowledge of key operational data systems and organizational workflows.
• Communicates cooperatively and constructively with physicians, patients, guests, and all other members of the healthcare team demonstrating excellent interpersonal, oral, written, and organizational skills.
• Possess excellent customer service skills.
• Maintain positive behaviors and adapt to a changing environment.
• Maintains knowledge of clerical and demographic information in order to reason and solve problems.

Qualifications

Education/Training

• High school diploma or equivalent education.
• Computer literacy and keyboarding skills required.

Licensure/Certification

• None

Experience

• One year Health Information Management or customer service experience.
• Excellent communication skills.
• Excellent typing skills.