Administrative Operations Coordinator

Job Description

Currently seeking a Administrative Operations Coordinator for Staten Island Preparatory.

Address: 23 Summit Street Staten Island, NY 10307

Benefits of working for AHRC NYC:

• Paid time off
• Health, Dental and Vision insurance
• 403b Retirement Plan with employer match
• Tuition Assistance
• Qualified Employer for the Federal Public Service Loan Forgiveness Program
• Life Insurance
• Parental Leave
• Commuter Benefits
• Health Savings Account
• Referral Program
• Professional Development
• & more

Role Description:

• Full Time | Monday-Friday 
• Hours: 8:00 A.M-4:00 P.M
• 10 month calendar with 30 day summer session
• Supervise and coordinate activities of administrative staff for a department hub, region, or program site, and serves as liaison between management, main office / hub, and program sites.
• Perform a wide variety of operational support activities: compile, record, and verify data related to department, programs, attendance, personnel and/or payroll records; prepares and updates reports and spreadsheet from data compiled.
• Perform a wide variety of recordkeeping activities: receive, review, and verify documents, records
  and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies,
  and procedures; formulate procedures for systematic retention, protection, retrieval, transfer and
  disposal of records.
• May receive and process information of a confidential nature; ensures such information is
  maintained in strict confidentiality.
• Conduct a variety of financial and budgetary tasks: prepare and process invoices in Workplace;
  reconcile invoices and bank accounts; prepare financial and administrative reports. Ensures that
  financial, statistical and billing information is compiled and submitted in a timely fashion.
• Perform a wide variety of administrative support activities: draft correspondence, create forms
  and spreadsheets, open and distribute mail and faxes, order supplies, schedule appointments,
  maintain calendars, greet visitors, screens telephone calls; organize and maintain paper and
  electronic files; and respond to information requests.
• Assist other support staff with assigned functions as needed; may oversee and direct the work of
  other administrative staff.

Pay: $41,000.00 - $41,575.00 per year

Qualifications

▪ H.S. Diploma or G.E.D. plus 5 years of related work experience, AA or BA degree plus 2 – 3 years of
related work experience, or an equivalent combination of education and experience.
▪ Intermediate computer skills including experience with and knowledge of Microsoft Word, Excel,
and Outlook. Must demonstrate the ability to learn and use agency-specific computer databases
(e.g. Ev3, Workplace, Great Plains, CMHC).
▪ Must exhibit excellent organizational and coordination skills and the ability to manage multiple
tasks simultaneously, while exercising independent judgment and problem solving abilities.
▪ Excellent interpersonal and communication skills are required. Experience interacting with senior
management, staff, individuals with intellectual and developmental disabilities and their families
preferred.
▪ Must be able to communicate effectively and tactfully in both verbal and written form. Must be
able to establish and maintain effective working relationships with those contacted in the
performance of required duties.