APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Office of the President is seeking a professional, confidential, and detail oriented Executive Assistant to provide administrative support within the Office of the President.
Duties will include:
- Coordination of a variety of high-level, confidential, and sensitive internal and external communications
- Managing complex projects and events, coordinating travel arrangements, meeting logistics, equipment purchases, and budgetary expenditures
- Developing and maintaining positive liaison relationships with various internal and external customers including employees, executives, trustees, legislators, faculty, students, donors, alumni and the general public
- Compile and coordinate data for a variety of complex reports, presentations, and oral/written communications
The incumbent in this role will be expected to provide back up support to the President and Sr. VP, Chief of Staff, from time to time, in the Senior Executive Assistant’s absence. As a key member of the Office of the President, you will be joining a team of individuals who are deeply committed to Penn State’s success.
The successful candidate will:
- Demonstrate a sense of urgency
- Be a highly motivated self-starter who can take initiative, work independently, and exhibits a high-level of professionalism and diplomacy
- Have the ability to work with highly confidential and sensitive information
- Have a critical eye for detail
- Exhibit exceptional interpersonal and organizational skills
- Demonstrate exceptional written and verbal communications skills
- Provide a consistent level of high-quality work while managing multiple priorities
- Demonstrate a commitment to a team culture that respects diversity and inclusion
- Foster and maintain trusted relationships with university executives, administrators, faculty, and staff.
- Possess advanced computer skills and have experience using Microsoft 365 applications such as Outlook, Word, Excel, Teams, and PowerPoint
Who we are looking for:
This position is filled at the Senior Professional level. A proven track record of exercising discretion and excellent judgment, while managing confidential and often highly sensitive information related to budgetary, personnel, and administrative matters, is required. Experience with Penn State’s financial systems (SAP Concur and SIMBA [System for Integrated Management, Budgeting, and Accounting]) is a plus.
The work location of this position will be onsite, at the University Park Campus. The work schedule will be Monday through Friday, during normal business hours.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Bachelor's Degree
6+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $61,800.00 - $89,600.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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