Capital Project Management Office Intern

Join the Capital Project Management Office at GWx and experience the forefront of real estate and project management innovation. Our team drives the strategic management of real estate assets, optimizing operational efficiency and capital allocation. As a PMO Intern, you’ll gain hands-on experience in asset strategy, project delivery, and process optimization, directly impacting the Vanguard crew experience on a global level.

Learning areas include:

• MSA Review and Management: Learn to assess and optimize multi-service agreements (MSAs) to ensure competitive and quality service in project management.
• Asset Redeployment Strategy: Participate in strategizing the effective use of company assets to maximize utility and cost-efficiency across various projects.
• PMO Training Program Development: Contribute to the creation and refinement of the PMO Training Program, focusing on nurturing project management expertise within the organization.

Project Involvement:

• Data Analysis and Reporting: Utilize advanced data analysis techniques to provide actionable insights on asset utilization and project outcomes.
• Process Improvement Initiatives: Work closely with PMO leaders to enhance processes that support project efficiency and effectiveness.
• Stakeholder Engagement: Collaborate with cross-functional teams to support project goals and align on strategic objectives.

Primary Responsibilities to include:

• Attend Governance, Gate, and Execution meetings with PMO representative and assist with meeting minutes/scheduling, as requested
• Support the Project Governance Lead with management of the Portfolio Resource Model (Master Project Schedule)
• Create and maintain portfolio master schedule with associated GWx vertical interdependences 
• Own/Assist with updating the PMO SharePoint site
  • Update written materials
  • Find PMI/ related materials for posting relevant industry news and highlights for PMs
  • Work with PMO team to develop recorded instructional materials for onboarding new PMs
  • Immediate experience in Microsoft Word, PPTs, iGrapix Flowcharter to update the following: PM Playbook  and PMO Operating Playbook

• Assist with Project Management training materials and schedule training sessions with relevant partners
• Assist with running Excel data analytics reports
• Other duties as assigned 
• Learn BI Reporting Interface
• Learn about the project management lifecycle
• Long Range Real Estate Strategic Planning and Financial Analysis

General Qualifications:

• Currently enrolled as an undergraduate or graduate student in mechanical engineering, electrical engineering, construction management, facilities management, or similar degree programs.
• Strong analytical skills and a keen interest in corporate real estate and project management.
• Proficient in Microsoft Office Suite and project management software
• Excellent communication, organizational, and teamwork skills.
• Ability to commit to a full-time summer internship in summer 2025.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don’t just have a mission—we’re on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients’ lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

Our commitment to diversity, equity, and inclusion

Vanguard’s commitment to diversity, equity, and inclusion (DEI) is central to our ability to deliver on our mission. We aspire to create a work environment that is inclusive, equitable, and diverse—one that enables our employees, whom we call crew, to thrive and bring their best selves to work every day on behalf of our clients.

Cultivating DEI lifts our entire organization, and everyone shares accountability for our progress—from our senior leaders who lay the foundation and set the example for inclusive behaviors to crew who are growing in their personal DEI learning experiences.

Together, we’re on a mission. We are fueled by the value of diverse voices and connected through friendships and a culture of care—for our clients, our communities, and each other.    

Vanguard’s DEI journey has no finish line. Our commitment is enduring, and we remain focused on the path ahead. To learn more about Vanguard goals and progress toward DEI, download our Diversity, Equity, and Inclusion Report.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.