Workspace Project Manager

Title:

Workspace Project Manager

Company:

Everest Global Services, Inc.

Job Category:

Facilities

Job Description:

Everest Group, Ltd. (Everest), is a leading global reinsurance and insurance provider, operating for nearly 50 years through subsidiaries in North America, Latin America, the UK & Ireland, Continental Europe, and Asia Pacific regions. Throughout our history, Everest has maintained its discipline and focuses on creating long-term value through underwriting excellence and strong risk and capital management. Our strengths include extensive product and distribution capabilities, a strong balance sheet, and an innovative culture. Our most critical asset is our talent. 

Job Summary:

Everest Global Services, a member of Everest Group, Ltd., is seeking a Workspace Project Manager with its Real Estate department in Warren, NJ.  This position is responsible for the execution of Everest construction fit-out projects.  This includes ensuring that projects meet company standards, are completed within scope, on time and within budget. The individual will partner with various internal departments, including Finance, Accounting and Legal, and manage applicable relationships with approved contractors, architects, engineers, furniture vendors, movers, and other stakeholders.  We operate in a dynamic, start-up environment and are looking for someone who likes to take initiative, can effectively manage through ambiguity, and thrives in a fast-paced, agile setting. 

This is a hybrid position working 3 days in office, 2 remote.

Responsibilities include but are not limited to:

Site Selection, planning and modeling:

• Assist with real estate transactions, including site selection and lease evaluation and negotiations, for new leases, renewals, closures, and space optimization.

• Review sites to determine construction effort, any issues to be factored into lease negotiations, and project costs.

• Collaborate with the project architect and engineer to design the floorplan in accordance with corporate policies and standards, ensuring adequate space allocation, incorporating needs of the business accordingly.

• Collaborate with key stakeholders and obtain approvals on project plans, test fits and floorplans.

Build Project Management:

• Lead and manage all phases of approved construction projects, buildouts, reconfigurations, and office moves.

• Create and manage detailed project plans, schedules, and budgets.

• Collaborate with cross-functional teams, architects, contractors, and vendors/trade people to ensure project success.

• Solicit and analyze proposals from contractors and other key vendors, work with external project manager to review bidding and selection process for larger scale projects.

• Monitor progress, identify and mitigate risks, and make necessary adjustments to keep projects on track.

• Conduct site visits to oversee project progress and ensure adherence to design specifications.

• Handle construction-related issues or disputes, ensuring timely resolution.

• Prepare TI allowance reimbursements documentation. Track receipt of payments and balances due.

• Coordinate and manage the logistics for office moves.

Budget Oversight:

• Develop budget for construction effort for lease consideration.

• Update and refine budget during lease negotiation and manage budget and projected costs throughout project completion, working with broker, architect, general contractor, furniture dealer and other vendors as needed to obtain costs.

• Communicate and request approval for variances in scope, budget or timeline.

• Work closely with finance team to ensure strategy alignment is within budgetary goals and financial targets.

• Ensure cost-effective solutions while maintaining quality standards.

• Review and approve project-related expenses.

• Provide budgets for all expense and capital projects as part of the annual budget cycle, and monthly analysis of budget vs. actual for all inflight projects.

Vendor and Contractor Management:

• Provide input, guidance, and recommendations to Procurement for consideration of key vendors (architect, contractor, furniture, etc.).

• Oversee vendor performance and compliance with contractual obligations.

Stakeholder Engagement and Communication

• Communicate project status, updates, and changes to relevant stakeholders including project progress, financial performance, and other key metrics.

• Maintain detailed data, records and documentation for all construction and relocation projects, including contracts, schedules, and reports, ensuring accuracy and compliance.

• Monitor real estate trends and market conditions to assist in making strategic recommendations.

• Perform adhoc projects as necessary.

Work Experience and Qualifications:

• Bachelor’s degree in Real Estate, Construction Management, Business Administration, Finance or a related field

• 5+ years of experience in real estate or related field

• Proven track record of successfully managing real estate projects

• Excellent project management, analytical and financial modeling skills

• Excellent communication and interpersonal skills

Our Culture 

At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture. 

• Our Values are the guiding principles that inform our decisions, actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Diversity, Equity and Inclusion.  

• Our Colleague Behaviors define how we operate and interact with each other no matter our location, level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.  

All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues, and the global communities we serve.

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#LI-Hybrid

Type:

Regular

Time Type:

Full time

Primary Location:

Warren, NJ

Additional Locations:

Everest is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin or ancestry, citizenship, genetics, physical or mental disability, age, marital status, civil union status, family or parental status, veteran status, or any other characteristic protected by law. As part of this commitment, Everest will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Everest Benefits at everestbenefits@everestglobal.com.

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