The Administrative Coordinator will provide direct administrative support to managing directors and provide indirect coverage for other members on the team.

Responsibilities:

• Heavy scheduling and calendar management. This requires coordinating changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place

• Anticipate full range of needs for client visits and coordinate internally as appropriate

• Provide phone coverage for members of the team as needed

• Answer, screen and route high volume of time sensitive phone calls; communicate accurate and detailed messages

• Coordinate external domestic / international travel arrangements, including flight, hotel and ground transportation in line with firm expense T&E policies

• Process travel & entertainment reports and reimbursements

• Serve as key liaison for the team with internal groups and support areas across the firm

• Maintain, organize and review calendar entries for all managers. Resolve or escalate calendar conflicts as needed

• Help coordinate ad hoc projects (e.g. client events)

Qualifications:

• Bachelor’s Degree and 5+ years of experience as administrative assistant, OR any equivalent combination of experience and training that provides the required knowledge, skills, and abilities

• Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)

• Ability to perform in fast paced environment

• High level of attention to detail

• Ability to effectively work with senior level individuals throughout the firm

• Excellent organizational skills; detail oriented

• Strong time management skills; ability to prioritize multiple tasks efficiently

• Resourceful and able to handle multiple and changing priorities

• Proactive in following up on details, anticipating issues, and closing loops on all requests

• Must have excellent phone manner and a strong customer service focus in a time sensitive environment

• Ability to exercise discretion when managing confidential information

• Must be teamwork oriented and also be able to work independently with minimal guidance

• Candidate is required to be in the office 4-5 days / week