Full-Time
Administrative Receptionist
TMEIC Corporation Americas
No salary listed
Brookshire, TX, USA
In Person
Associate's
Category
 Administrative & Executive Assistance (2) |
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Required Skills
Inventory Management
Microsoft Windows
Word/Pages/Docs
Excel/Numbers/Sheets
Microsoft Outlook
PowerPoint/Keynote/Slides
Requirements
- A high school diploma or equivalent is required.
- Two years of receptionist experience in a professional office environment are required.
- Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality is required.
- Demonstrated successful experience with administrative, clerical, and office systems and equipment is required.
- Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts are required.
- Demonstrated personal leadership, interpersonal, organizational, administrative, and communication skills are required.
- Demonstrated continuous improvement in areas of responsibility is required.
- Proficiency in Microsoft Windows, Outlook, Excel, Word, and PowerPoint is required.
- Availability to travel less than 5% is required.
Responsibilities
- Greet visitors, evaluate their needs, and notify their hosts, refer them, or respond appropriately while protecting company and personal information.
- Evaluate incoming calls and respond or refer them appropriately while protecting company and personal information.
- Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, recordkeeping, and reporting.
- Plan, organize, and execute arrangements for business meetings and classes.
- Coordinate travel and lodging arrangements with the company’s travel agent as requested.
- Plan, organize, and administer company activities as requested.
- Answer the facility’s main phone number, greet visitors, respond to general business inquiries, and direct inquiries to appropriate internal contacts.
- Order and maintain sufficient office and cleaning supplies while maintaining optimal inventory levels.
- Issue safety personal protective equipment to visitors touring the factory.
- Coordinate with vendors for office services and maintenance as requested.
Desired Qualifications
- An associate degree in a related field of study is preferred.
- Three years of administrative experience in a high-volume manufacturing environment is preferred.
- Three years of administrative experience in a global, high-growth engineering services organization is preferred.
- Demonstrated experience with a visitor management system is preferred.