Sponsored Research Contract Administrator

Job Description

Embry-Riddle: A Global Leader in Aviation and Aerospace: 

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space. 

The Opportunity: 

In this position, the Sponsored Research Contract Administrator will manage pre and post award activities for an assigned portfolio of contracts within the Office of Sponsored Research unit using knowledge of contract management rules and regulations, financial budget management, technical expertise, and analytical skills, including guidance on what issues may present a compliance liability to the university. Serve as a liaison among university administration, principal investigators, faculty, staff, and funding agency representatives. Responsible for providing guidance to principal investigators regarding federal and non-federal contract administration, including but not limited to adherence to FAR, DFAR, Part 2 CFR 200 of the Uniform Guidance and other government regulations including applicable policies, procedures, rules and regulations of the university and sponsoring agency. Responsible for monitoring and reporting on budget management of contracts awarded to the university. Responsible for recording and maintaining sponsored projects information in the university systems. 

This position is eligible for hybrid/remote work. 

 Perks Await You at Embry-Riddle! 

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! 

• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.   

• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period. 

• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

Qualifications

Required Education and Qualifications: 

• Bachelor's degree in business or related field with 3-5 years of related experience.

• CRA and/or Contract Certification(s) and master’s degree a plus.

• In lieu of a bachelor’s degree, 5-10 years of experience in contracts, grants, or financial management will be considered.

• Experience with sponsors who support aeronautical research (FAA, DoD, USAF, USSF, NASA etc.) a plus.

• Excellent attention to detail, outstanding customer service and strong communication skills are required for this position.

• Pre-award Contract management experience or demonstrated experience with managing multi-part contract proposals, technical documents, and budgets.

• Post-award Contract management experience or demonstrated experience with managing multi-part contracts, technical documents, and budgets.

• The ability to manage a high volume of work and competing deadlines in a fast-paced, deadline-driven work environment.

• Comfort working remotely and using tools to facilitate remote work, e.g., Teams, Zoom.

• Comfort with business systems that hold financial and administrative information, such as Workday.

• Proficiency with Microsoft 365, to include Microsoft Word, Shared Drives, OneDrive, and Excel, to include use and understanding of Excel formulas.

• Effective analytical and problem-solving skills.

Preferred Qualifications:

• Familiarity with contracting guidelines as detailed in the FAR, DFAR, ITAR and CFR, also experience with STTR and SBIR contracts is a plus.

• Experience working in higher education with knowledge of Sponsored Research, including the principles, methods, and procedures of contract administration and compliance.

Application process/requirements 

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310800. Please attach all relevant materials to your application when you apply online. Complete submissions include: 

• Cover letter 

• Full Resume 

• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) 

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. 

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.