Compensation Process Optimization & Systems Manager

Career Category

Job Description

Role Summary :

The Compensation Process Optimization & Systems Manager is responsible for:

• Driving efficiency and accuracy of the global compensation infrastructure, data, tools and systems by leveraging automation, technology, and process enhancements

• Planning, execution, and optimization of the annual compensation, benchmarking and survey submission cycles through process automation, data management, and system integration

• Serve as a partner to the Compensation & Benefits teams, ensuring their needs are met through efficient systems, tools, and data-driven insights

• Where needed, create dashboards and reporting tools to provide insight / visibility into compensation metrics and trends, forecasting, budgeting and modelling, facilitating better and faster decision-making

Roles & Responsibilities :

1.Annual Benchmarking Process

• Manage participation in and submission to benchmarking surveys, and correct upload into internal benchmarking systems

• Manage annual vendor selection in close collaboration with Compensation Leads and the Total Rewards Infrastructure Lead

• Assess benchmarking results to identify trends and areas for improvement, recommend adjustments and support rollout of adjustments

• Increase automated benchmarking by automating survey benchmark matching, driving benchmarking system improvements and data & insights

• Model salary structures

• Manage the development of country compensation budgets

• Update and improve compensation modelers based on latest insights & up to date benchmarking information

• 2.Annual Compensation Cycle Management

• Collaborate in the planning, coordination, and execution of the annual compensation cycle and be an active member of the Annual Compensation Cycle Coalition Team

• Collaborate closely with Finance to align fully loaded cost modeling with compensation scenarios, ensuring accurate budget forecasting and accruals

• Collaborate in and implement timelines, testing, tools, and communication plans

• Collaborate with Compensation Leads and HR Technology to ensure the compensation cycle runs smoothly and data integrity is maintained.

• 3. Automation & System Optimization 

• Lead the identification, evaluation, and implementation of tools and technologies that improve the efficiency, consistency, automation and governance of compensation-related recurring tasks (salary structures, survey matching, benchmarking, retention, manual calculations, offer management etc.)

• Be part of the Technology Roadmap Coalition team to enhance the configuration and functionality of compensation modules within the company's systems.

• 4. Process Improvement

• Review, map, and optimize current compensation processes to identify opportunities for process improvement, automation, and increased efficiency

• Implement best practices in workflow automation to ensure compensation processes are streamlined, repeatable, and scalable.

• 5. Data Management & Integrity

• Ensure accuracy and integrity of compensation data by improving data management processes, building validation mechanisms, and automating data reconciliation

• Create dashboards and reporting tools to provide visibility into compensation metrics and trends, facilitating better decision-making in close collaboration with the Total Rewards Automation & Technology Manager

• 6. Project Management

• Manage and oversee automation and process improvement projects within the compensation function, from concept to implementation

• Develop project plans, timelines, and budgets to ensure successful and timely execution of initiatives

• 7. Training & Change Management

• Develop training materials and conduct training sessions for HR and compensation team members on new automated processes, tools, and systems

• Lead change management initiatives to ensure successful adoption of new tools and processes by stakeholders

• 8. Compliance & Risk Management

• Ensure that automated processes are compliant with legal, regulatory, and company-specific requirements (e.g., data privacy, FLSA, pay equity laws)

• Implement controls and validation checks within automated systems to minimize errors and reduce risk

Minimum Requirements :

• Bachelor’s degree or similar qualification in Human Resources, Information Technology, Business Administration, or a related field

• Minimum of 8 years of experience in compensation, HRIS (preferably with Workday), or process improvement, with a strong focus on automation and technology implementation

• Experience with data analytics tools and software (Tableau, Python, PowerBI, Visier and others)

• Experience with HR systems and compensation software (e.g., Workday) and knowledge of compensation processes / benchmarking processes

• Project management skills, with a proven track record of leading automation and process improvement initiatives

• Advanced Excel skills, with experience in building and managing data models, as well as proficiency in data analysis and reporting tools

• Strong attention to detail, with a focus on data integrity and quality

• Excellent communication and stakeholder management skills

• Experience in change management and delivering training programs to ensure successful adoption of new processes and tools