APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
This position is funded for 1 year(s); continuation past 1 year(s) will be based on university need, performance, and/or availability of funding.
POSITION SPECIFICS
Penn State Wilkes-Barre is seeking a one-year full-time staff appointment to serve as the Assistant to the Regional Chancellor and Director of Academic Affairs. The Assistant reports directly to the Regional Chancellor and provides direct support to the Director of Academic Affairs (DAA) who serves as the campus Chief Academic Officer. The position’s primary responsibility is to manage and ensure efficient execution of the objectives of the Chancellor and the Academic Affairs offices. This position assists in maintaining positive relationships with internal and external constituents, facilitates office initiatives of the Regional Chancellor and DAA, and promotes collaboration with campus faculty, staff, and students
The Penn State Wilkes Barre Chancellor and Academic Affairs offices oversee the campus’s fourteen academic programs and is responsible for campus academic services including the Academic Advising, Disability Services, Learning Services, and Registrar offices. In this position, the selected candidate primarily will:
- Coordinate calendar, pertinent databases, confidential files, and systems
- Manage internal and external office communications
- Manage office budget expenditures and budget data
- Coordinate travel arrangements for the Regional Chancellor and DAA
- Oversee the faculty promotion and tenure processes
- Manage the annual faculty performance process
- Coordinate the full-time faculty search and hiring process
The selected candidate will be expected to communicate and collaborate with administrative units across the university including the Office of the Vice President for Commonwealth Campuses, university Chancellor and DAA assistants, and university academic program and discipline coordinators.
A demonstrated ability to work with faculty, staff, students and managing assigned projects are essential. The successful candidate should have the ability to multi-task and demonstrate a proven record of working effectively in a team environment, have experience with handling standard office procedures, and learn job-related software tools. Competencies critical to success are problem-solving, professionalism, budgeting, a basic understanding of business finance, information systems, flexibility, excellent interpersonal and communication skills, organizational strength, and the ability to maintain confidentiality.
Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint is required and an understanding of SAP Concur, Workday, PeopleSoft information systems, and SIMBA financial systems is important to success in the position.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $51,000.00 - $74,000.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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