Administrative Associate 2 @ Prairie View A&M University

Job Title

Administrative Associate II

Agency

Prairie View A&M University

Department

Transportation Center

Proposed Minimum Salary

$10.83 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Administrative Associate II, works under general supervision and provides data entry and system management of all University Fleet information requirements, provides excellent customer service to internal and external customers and delivers administrative support, including travel arrangements, billing and purchasing needs to the Transportation department.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

Responsibilities:

Provides data entry and system management of all University Fleet information requirements by the State of Texas through the Texas Fleet System including mileage records, fuel usage, repair data, vehicle registration and inventory records. Ensures that data is maintained current as per the State of Texas requirements.
Assists with the rental program which include processing all paperwork for pickup and return; and reconciles shuttle drivers pre-trip and post-trip logs and review drivers license of the shuttle drivers on a regular basis.
Providing excellent professional customer service to students, faculty, staff, and the general public.
Composing and preparing general correspondence; entering data for assessment purposes; and assisting with routine and/or specialized reports, orientations, conferences, and projects as requested by the Director.
Input requisitions into FAMIS & Buy A&M systems, reviews and reconcile departmental purchase requisitions and credit card purchases.
Alerts the Transportation Department of potential problems and recommend solutions to mitigate problems.
Maintains spreadsheets to show purchase orders/credit purchases with account balances; assist in the administrator of contracts.
Maintain the travel budget to include making all travel arrangements for staff and preparing travel reimbursement vouchers.
Process billing and collections information for rentals, and shuttle requests into Canopy.
Review office procedures to streamline flow of operations and ensure revenue for service is collected and allocated properly.
Prepare correspondence and reports, presentations and communication materials for the unit. Process data entry into CS Gold for access.
Performs other duties as assigned.

Required Education and Experience:

High school diploma or equivalent.
Two years of related experience.

Required Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Effective verbal and written communication skills.

Job Posting Close Date:

10/05/2025

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

Resume or Curriculum Vitae

Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Administrative Associate 2

Transportation Center

Prairie View A&M University

Compensation Overview