Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves: 

Working onsite with a tech client based at 101 Collins St, The Facilities Coordinator assists onsite staff with operational activities and provides customer-related support to enable effective facility management service delivery.

Key responsibilities:

• Oversee contractors delivering property and facilities services, ensuring high standards of performance, customer service, and compliance.
• Allocate work to service providers and team members, perform facilities management tasks, and conduct minor maintenance as needed.
• Utilize asset management and work order systems (e.g., Corrigo) to maintain records, log jobs, and manage Work Orders/Purchase Orders.
• Monitor contracted services to ensure adherence to policies, regulatory standards, and safety protocols.
• Build strong relationships with site stakeholders and Branch management, collaborating on scheduling, issue identification, and solutions.
• Participate in emergency response, safety, and business continuity activities, including Emergency Response Team duties and incident management.
• Implement tiered response procedures for facilities-related incidents, addressing safety concerns and managing escalations according to protocols.
• Contribute to broader projects and initiatives under the guidance of the Regional Facilities Manager, acting as the local point of contact and assisting with reporting, planning, and budget administration.

Sounds like you? This is what we are looking for: 

The ideal candidate excels in teamwork, customer service, and task management while embodying JLL's core values. They should have experience coordinating maintenance work and interacting professionally with clients and vendors.

• Experience in facilities management, including administration and coordination in dynamic environments
• Proficiency in using computerized systems for administrative and work management tasks
• Experience in supervising and coordinating inhouse and external contracted services for high-standard facilities management and maintenance

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

Interested candidates, please apply following the link below quoting job reference number REQ411376.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.