A/P Accounting Coordinator

FACILITY: Duke Energy Convention Center

LOCATION: Cincinnati, OH

DEPARTMENT:Finance

REPORTS TO:Accounting Manager

FLSA STATUS:Salaried Exempt

LEGENDS GLOBAL 

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering an end-to-end solution across all areas of venue operations and revenue generation for many of the world’s most iconic brands and venues. 

Legends brings a 360-degree, data-driven approach across planning, sales, partnerships, hospitality, and merchandise, working with top-tier clients to deliver exceptional experiences. 

ASM Global, the world leader in venue management and live event production, oversees 400+ arenas, stadiums, convention/exhibition centers, and performing arts venues globally. 

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

THE ROLE

As the A/P Accounting Coordinator at Duke Energy Convention Center, you will play a key role in the daily functions of the Finance Department. The responsibilities of this position include, but are not limited to, A/P processing, general accounting functions, journal entries, monthly/year-end close processing as well as other various functions. The A/P Accounting Coordinator will work closely with the Accounting Manager & assist with any projects, as necessary. 

Essential Duties and Responsibilities

• Accurately record invoices, expense reports, purchase orders, & vendor payments to ensure compliance with company policies & accounting standards.

• Accurately input payable invoices into Sage 50 daily; coordinate with department heads to ensure proper approvals & general ledger coding.

• Maintain internal controls & purchasing procedures.

• Serve as a point of contact for vendors for inquiries related to accounts payable activity.

• Ensure invoices are paid on a timely basis while not duplicating payment.

• New Vendor Setup & Tracking and W9 collection.

• AP related journal entries & accruals.

• Track outstanding invoices, process vendor payments, & follow up on overdue balances.

• Maintain proper documentation, support audits, & adhere to company policies, GAAP standards, and relevant regulations.

• Responsible for AP file Retention.

• Assists as the back-up for A/R Accounting Coordinator, as necessary.

• Update & distribute 1099 forms in compliance with tax regulations.

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience    

• Associate’s degree in accounting or two years equivalent experience required. 

• Ability to work flexible hours, including nights, weekends, and holidays in addition to normal business hour as needed. 

• Must have professional attitude and appearance. 

Skills and Abilities

• Operate standard office equipment, Windows, MS Excel, MS Outlook & MS Word.

• Experience with Sage 50 or equivalent software.

• Experience with Momentus Enterprise and/or Microsoft D365 a plus.

• Excellent math skills & attention to detail.

• Ability to make original or adjusting entries to financial transactions.

• Ability to understand & carry out verbal & written instructions.

• Organize & prioritize work to meet deadlines. 

• Work effectively under pressure and/or stringent schedule &produce accurate results.

• Work in a fast-paced environment.

• Ability to interact with all levels of staff, management, vendors, & clients.

• Ability to function independently with minimal supervision.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. 

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.