Senior Facilities Manager

City

San Mateo

State

California

Job Location

San Mateo Corp Office

Position Type

Regular

The Senior Facilities Manager provides regional leadership for the maintenance, preservation, and regulatory compliance of physical assets and critical building systems across a portfolio of properties. This role ensures operational consistency, preventive maintenance execution, vendor performance, and system reliability across multiple communities. The Senior Facilities Manager supports Facilities Managers, on-site maintenance teams, oversees major capital repairs, and partners with property and asset management to drive long-term value through strategic asset preservation.

WHAT YOU WILL DO:

• Ensure the health, performance, and compliance of essential building systems across multiple properties, including HVAC, boilers, elevators, fire life safety, water heaters, cooling towers, CO fans, sump pumps, solar systems, and EV chargers.

• Conduct routine property inspections and system condition assessments; prioritize repair and replacement needs in alignment with capital plans.

• Lead implementation of standardized preventive maintenance protocols.

• Conduct training on equipment care, safety procedures, and regulatory requirements.

• Support site teams during major projects, inspections, emergencies, and escalated facility service requests.

• Ensure all properties comply with local, state, and federal codes related to fire/life safety and mechanical systems.

• Monitor system testing and inspection schedules for fire pumps, backflows, boilers, elevators, and emergency generators.

• Identify risk exposures and create action plans to address deficiencies and ensure operational readiness.

• Assist in developing and executing capital plans for system upgrades, infrastructure replacements, and energy efficiency projects.

• Coordinate RFPs, bid reviews, and contractor oversight for capital or complex service work.

• Track vendor performance, negotiate service standards, and ensure contract compliance.

• Analyze service call data, system performance, and asset condition to inform cost-effective maintenance decisions.

• Leverage technology and diagnostics to drive proactive maintenance and reduce reactive repairs.

WHAT THE JOB REQUIRES:

• Bachelor's degree in Facilities Management, Engineering, or a related field; equivalent experience considered. Professional certifications such as FMP or CFM are a plus.

• 7-10+ years of experience in facilities management, preferably in a multi-family real estate company.

• Strong knowledge of building systems and maintenance practices, including HVAC, electrical, plumbing, and landscaping.

• Strong leadership presence with the ability to influence without direct authority and support cross-functional teams.

• Proven experience overseeing capital projects, vendors, and maintenance budgets.

• Excellent communication and relationship-building skills, with the ability to partner effectively with stakeholders at all levels.

• Strong problem-solving and decision-making skills, with ability to think creatively and develop innovative solutions.

• Highly organized and analytical, with the ability to manage multiple priorities in a fast-paced environment.

WHAT YOU WILL NEED:

• Operates in a fast-paced work setting. Requires the ability to multitask and adapt quickly to changing priorities. May involve tight deadlines and high-energy work situations.

• Requires the ability to work Monday through Friday and some weekends or after hour work.

• Requires extended periods of sitting for reporting and planning, as well as physical activity including standing, walking, bending, climbing stairs, and lifting up to 50 pounds

• Frequent travel to properties and project sites across the assigned portfolio.

WHAT YOU WILL BRING TO THE TABLE:

• A hands-on, solutions-oriented facilities leader who can oversee complex building systems across multiple locations and keep operations running smoothly without constant escalation.

• The ability to influence and guide Facilities Managers and site teams through expertise, collaboration, and credibility rather than direct authority.

• Strong technical judgment to assess system health, identify risks early, and recommend practical, cost-effective solutions.

• Experience partnering with asset and property management to balance operational needs, capital planning, and long-term asset preservation.

• Confidence managing vendors and contractors—setting clear expectations, holding partners accountable, and ensuring quality outcomes.

• Clear, concise communication skills that allow you to translate technical issues into actionable insights for non-technical stakeholders.

• A proactive mindset that uses data, inspections, and diagnostics to prevent failures rather than reacting to them.

#LI-AA1

#LI-Onsite 

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our 12 paid holidays and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.

Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.

New hires generally start between $134,000.00 - $167,000.00 per year. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.