Student Records invites internal and external applicants to apply for University Registrar. The University Registrar is a vital position that provides overall leadership and management of a multi-function and service-oriented department. The Registrar is responsible for all duties performed in the Office of Student Records at the University Maine and its regional campus in Machias, as well as the provision of those academic and student records services needed to support the academic programs of the University. The University Registrar is responsible for the integrity, maintenance, and security of the permanent academic records of the current and former University students and is the University official responsible for compliance with all relevant state and federal laws and regulations. This position is the key advocate for the needs of students, academic departments, and academic advisors, and provides leadership in the improvement of services and system functionality in support of those needs. Typical hiring range for this position is $100,000 to $120,000 commensurate with qualifications and experience.
Complete Job Description
About the University:
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.
The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.
UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.
Qualifications:
Required:
- Earned Bachelor’s Degree from an accredited institution of higher education.
- Minimum of five years progressively responsible experience in a Registrar or Student Records Office, with thorough knowledge of higher education principles, practices, and procedures related to all Registrar functions.
- Demonstrated successful supervisory and leadership experience.
- Ability to manage and lead staff to complete complex projects using knowledge of student system technology, project management methodology and tools, strategic planning, and workload management.
- Thorough knowledge of complex, computerized student information systems and processes
- Knowledge of student record confidentiality issues as well as how to administer FERPA regulations.
- Clear understanding of academic programs, degree requirements and academic policies in a university/educational setting.
- Strong interest in working with and being an advocate for diverse populations within the University of Maine community, including students, faculty and staff, administration, and alumni.
- Clear commitment to inclusive excellence, diversity, and equity.
- Excellent communication, leadership, interpersonal, organizational, and team-building skills.
- Excellent technical, analytical, and problem-solving skills.
Preferred:
- Earned Master’s degree from an accredited institution of higher education with preparation in relevant areas.
- Experience with the student records and advising functionality in both PeopleSoft and e-advising systems such as EAB.
- Demonstrated experience collaborating with a diverse range of institutional stakeholders, and a track record of implementing diversity, equity, and inclusion principles in an office of student records.
- Experience creating and implementing student-centered systems to meet student and institutional needs.
- Experience managing multiple campuses.
- Prior experience with an enterprise-wide system such as PeopleSoft.
- Experience as a Registrar.
Other Information:
To be considered for this position you will need to “Apply” and upload the documentation listed below:
1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.
Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.
For full consideration, materials must be submitted by 4:30 p.m. EST on October 1, 2025.
For questions about the search, please contact search committee chair Peter Schilling at
[email protected] or 207-581-3512.
The successful applicant is subject to appropriate background screening.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity and Title IX Services, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).
Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may
view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.
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