Full-Time
Operations Assistant
Deadline 6/7/27
New York Blood Center Enterprises
Compensation Overview
$26 - $30/hr
Rye, NY, USA
In Person
Bachelor's
Category
 Operations & Logistics |
|---|
Required Skills
Inventory Management
Customer Service
HIPAA
Requirements
- A High School Diploma or educational equivalent is required.
- Two years of experience providing support to a small to medium operational unit, including operational duties rather than only administrative duties, are required.
- Knowledge of a variety of computer software applications is required.
- Knowledge of office management practices and procedures is required.
- Cultural competency and the ability to communicate effectively in a culturally sensitive manner with individuals and groups from diverse backgrounds are required.
- Attention to detail in composing and proofreading correspondence, establishing priorities, and meeting deadlines is required.
- Attention to detail and organizational skills are required.
- Reliability and a strong work ethic are required.
- The ability to maintain composure and professionalism is required.
- The ability to work with a team in a fast-paced, ever-changing environment is required.
- The ability to identify and resolve problems is required.
- The ability to work in a strong team environment is required.
- Any combination of education, training, and experience equivalent to the stated requirements may be accepted if it provides the necessary knowledge, skills, and experience to perform the essential functions of the job.
Responsibilities
- Perform a wide variety of operations support activities and handle clerical, office, and administrative functions for a designated operational unit.
- Respond to telephone, in-person, and electronic inquiries from internal and external customers.
- Receive and distribute manufactured products and investigate inventory discrepancies.
- Enter and maintain data in organizational operational and administrative software.
- Coordinate with logistics on delivery of patient orders.
- Run inventory reports, make stocking recommendations, purchase needed supplies, and maintain supply levels.
- Maintain departmental records, including payroll, training, customer order information, delivery tickets, proof of delivery, and storage records in physical and electronic formats.
- Complete daily administrative reviews, produce correspondence, oversee office-supply ordering, maintain forms and required materials, and process accounts-payable forms, purchase orders, and requisitions.
- Work independently or with a team on special projects and committees as assigned.
- Protect confidential and proprietary patient, financial, and operational information in accordance with federal HIPAA laws and NYBC confidentiality requirements.
- Adhere to NYBC quality standards.