Facility Management Specialist

About Bodwé Group Companies

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes.

Position Summary

The Facilities Maintenance Support Specialist provides facility management, maintenance planning, project development, and infrastructure sustainment support for Bureau of Medicine and Surgery (BUMED) facilities and real property assets. The position serves as a facility management subject matter expert responsible for documenting facility conditions, maintenance requirements, repair projects, construction initiatives, and lifecycle management activities. The Facilities Maintenance Support Specialist assists BUMED Headquarters, Regional Commands, and installation-level Facility Managers with preventive maintenance programs, facility assessments, project planning, capital improvement initiatives, maintenance action plans, and facility sustainment strategies to ensure healthcare facilities remain safe, operational, and mission-ready.

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact [email protected].

Essential Duties and Responsibilities

Facility Condition Assessments and Maintenance Support

• Conduct inspections of buildings, infrastructure, utility systems, and facility equipment to assess condition, performance, and remaining service life.
• Evaluate facility deficiencies and identify requirements for maintenance, repair, renovation, modernization, and replacement projects.
• Perform periodic surveys of facilities throughout the assigned area of responsibility (AOR) and provide technical recommendations to facility managers and leadership.
• Conduct annual facility assessments and audits, documenting deficiencies, risks, and corrective action recommendations.
• Monitor facility performance and support continuous improvement initiatives.

Maintenance Planning and Preventive Maintenance Programs

• Assist in the development, implementation, and oversight of preventive maintenance programs.
• Evaluate maintenance practices and recommend adjustments to improve facility reliability and lifecycle performance.
• Support planning and scheduling of maintenance activities for facility systems and infrastructure.
• Track maintenance performance and identify opportunities to reduce deferred maintenance and operational risk.
• Ensure facilities receive approved Common Levels of Operations (CLO) and Common Levels of Service (CLS).

Project Development and Requirements Management

• Identify and document facility project requirements for repairs, alterations, renovations, and new construction initiatives.
• Enter and manage project requirements within DMLSS-FM and other approved facility management systems.
• Coordinate with NAVFAC Facility Management Specialists (FMS), USMC Zone Managers, USACE personnel, and other stakeholders to properly develop project requirements.
• Prepare project scope information and supporting documentation for review and approval prior to submission.
• Support project development activities from concept through work induction and execution.

Facility Planning and Capital Investment Support

• Assist BUMED Headquarters, Regional Commands, and local Facility Managers with development of Five-Year Maintenance Action Plans (MAPs), Long-Range Plans (LRPs), and related facility investment strategies.
• Support identification and prioritization of local, regional, and enterprise facility projects.
• Assist with Program Objective Memorandum (POM) and facility investment planning activities.
• Develop project presentations, project lists, and supporting documentation for Special Projects Boards and other decision-making forums.
• Ensure BUMED and regional projects are represented during installation, regional, and enterprise planning meetings.

Scope Development and Cost Estimating

• Develop Statements of Objectives (SOO), Scope Intent Documents, Rough Order of Magnitude (ROM) cost estimates, and supporting project documentation.
• Support preparation of Statements of Work (SOWs), Independent Government Estimates (IGEs), plans, specifications, and cost estimates.
• Review project documentation prepared by NAVFAC, USMC Public Works Departments, and other organizations for completeness and accuracy.
• Ensure project documentation supports development of DD Form 1391 and other required project authorization documents.
• Verify project requirements are adequately defined to support design, construction, energy, and facility improvement contracts.

Facility Management Systems Support

• Maintain and update facility project information in enterprise systems including:
• • DMLSS-FM
  • MAXIMO
  • eProjects
  • GFEBS
  • PAX
  • Other authorized facility management systems
• Monitor project status and maintenance activities through computerized maintenance management systems (CMMS).
• Track work orders and provide status reporting to facility managers and regional leadership.
• Support facility data collection, validation, and reporting requirements.

Stakeholder Coordination and Liaison Support

• Serve as a liaison between BUMED, NAVFAC, USMC, DHA, GSA, USACE, and other organizations regarding facility-related issues.
• Participate in coordination meetings, planning sessions, inspections, and facility reviews.
• Notify Facility Managers and Regional Managers of installation meetings, facility data calls, and emerging issues.
• Coordinate with building managers and facility points of contact to assess building conditions and operational concerns.
• Facilitate communication among stakeholders to ensure alignment of facility priorities and project execution.

Utilities, Energy, and Facility Performance Support

• Collect, analyze, and report utility consumption and facility performance data.
• Support energy conservation and sustainability initiatives.
• Assist in evaluating facility systems and equipment for operational efficiency and lifecycle optimization.
• Coordinate with energy contractors and utility stakeholders regarding facility performance initiatives.

Property and Real Property Support

• Assist with processing facility property transfers and associated documentation, including DD Form 1354 activities.
• Support real property accountability and facility asset management requirements.
• Maintain records and documentation supporting facility ownership, occupancy, and lifecycle management.

Contractor Oversight and Field Support

• Escort contractors, consultants, inspectors, and vendors performing authorized work within BUMED facilities.
• Monitor contractor activities and support project coordination efforts.
• Verify work is being performed in accordance with approved requirements and schedules.
• Support access coordination for maintenance, repair, inspection, and construction activities.

Reporting and Documentation

• Prepare facility condition reports, maintenance analyses, project status reports, and executive summaries.
• Document facility deficiencies, maintenance trends, and project progress.
• Maintain records supporting facility management, planning, budgeting, and compliance activities.
• Provide recurring and ad hoc reports to BUMED Headquarters, Regional Commands, and installation leadership.

Education, Experience, and Technical Skills

• Minimum of 3 years' experience managing a facility maintenance program in hospital, military, or special purpose installation settings
• Demonstrated experience planning and scheduling maintenance activities and/or developing preventative maintenance programs
• Working knowledge of facility management systems, specifically DMLSS-FM, MAXIMO, PAX, and GFEBS
• Experience preparing and/or working with government documentation, including DD Form 1392 and DD Form 1354
• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
• Must have or be able to obtain and maintain a valid driver's license

Preferred Education, Experience, and Technical Skills

• Experience working with facility management or CMMS systems such as:
• • DMLSS-FM
  • Maximo
  • eProjects
  • GFEBS

Working Environment

This position primarily operates in a professional office setting with standard office equipment and a quiet, climate-controlled environment. While in the office, there is no regular exposure to loud noise, hazardous materials, or heavy machinery.

This role also requires periodic travel to project sites, including locations undergoing renovation or active construction. During site visits, the employee may be exposed to non-temperature-controlled environments, construction noise, dust, and other typical conditions found on job sites. Appropriate personal protective equipment (PPE) may be required during these visits, depending on site conditions. While on site visits, an individual in this role will be required to work typical hours at the request of the client or role demands.

Physical Demands

Sitting/Standing: This is not a sedentary role. This role requires the ability to be on your feet moving around a construction site for most of the day interacting with contractors, contractor representatives, and inspecting the construction work that is being performed.

Walking: This role requires the ability to move about outside in various geographic and building terrains to access a construction site to provide quality assurance services.

Stooping/Kneeling/Crouching/Crawling: This role requires stooping, kneeling, crouching, crawling, and ladder climbing to inspect all aspects of building construction to foundations, crawlspaces, and roofs.

Using Hands/Fingers: This role constantly operates technological office equipment such as laptop, mouse, keyboard, computer monitors, telephones, and scanners, copiers, and fax machines.

Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.

Seeing: This role requires the ability to see, view, and distinguish all aspects of construction to ensure quality control.

Carrying/Lifting: This role requires lifting up to 30 lbs to transport technological office equipment, safety equipment, and other needed construction items to and from various workspaces. 

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First, to qualified Pokagon Band citizens; and
• Second, to qualified spouses and qualified custodial parents; and
• Third, to other qualified Native Americans; and
• Fourth, to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Home Office Connectivity Requirements for Hybrid & Remote Positions

To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes:

• Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload
• Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed

Cellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.