Job Description

The Neighborhood Contract Manager (NCM) will be responsible for cost estimates, scoping physical work and performing physical inspections of work performed. This role reports directly to the Neighborhood Administrator and will work closely with Supers and other Property Management staff to oversee contractors and contracted work at the development level. The NCM will also coordinate with central procurement to ensure contracted work is performed ethically and at a reasonable cost.

Oversight of Contracts
- Review requisition packages from developments, using a cost estimation tool to ensure quotes are reasonable
- Assess scopes of work to determine the optimal procurement pathway
- Review contractors’ submissions of subcontractors for approval and ensuring agency review
- Authorize the issuance of work to vendors
- Review contractor payments
- Manage vendor communication regarding non-performance

Oversight of Contracted Work:
- In-person QA of construction work necessary for rehabilitating, renovating and maintaining public buildings, structures, infrastructures, facilities and grounds
- Ensuring Supers are maintaining contract document folders
- Ensuring development staff are taking before and after photos of all vendor work

Support for Property Management Throughout the Contracting Process:
- Providing technical support to developments with scoping, cost estimating, and vendor negotiation
- Ensuring development staff are documenting vendor performance
- Documentation review and submission to ensure cost effectiveness and quality work performance
Job Description
- Recording lessons learned and implementing process improvements
- Collaborating with other NCMs to update a cost estimating tool to ensure proposed scopes of work and pricing are appropriate

This role will involve physical activities such as:
- Walk to and from inspection sites and during inspections
- Climb and descend ladders or stairs to get to areas to be inspected
- Stand for extended periods of time; working in confined areas; wearing hard hats and other protective clothing in construction areas; bending and stooping during inspections; climbing over
and around various objects; working in areas that may be hot, cold, damp, dark, dusty, smoky or acrid; working outdoors, including in natural areas, in all kinds of weather
- Potentially coming into contact with rodents and/or insects; may be required to wear DEET.

Additional Information
1. Candidates with permanent civil service status in the titles of Procurement Analyst L3 or Associate Contract Specialist or Estimator (General Construction) L1 will also be considered.
2. NYCHA employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
3. NYCHA residents are encouraged to apply.

NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:
https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

Qualifications

1. A four-year high school diploma or its educational equivalent and four years of satisfactory, full-time experience in the following: management of residential, commercial, industrial, or waterfront properties, including both renting and operating; or site management or tenant relocation activities in connection with housing or with reconstruction/rehabilitation projects. Such experience must include at least one year of experience supervising other real estate management agents; or

2. A baccalaureate degree from an accredited college and two years of experience described in "1" above, including the one year of experience supervising other real estate management agents; or

3. A satisfactory combination of education and/or experience equivalent to "1" or "2" above. However, all candidates must have the one year of experience supervising other real estate management agents. Education may be substituted for experience on the basis of 60 semester college credits for one year of acceptable experience.

To be acceptable, experience in property management must have included both renting and operating the managed properties. Experience in renting must have included interviewing prospective tenants, qualifying tenants’ income and background, and/or
assuring that vacancies are ready for occupancy. Experience in operating must have included overseeing maintenance and repair of building operating systems, and overseeing staff to assure that necessary work is properly completed.

To be acceptable, experience in site management must have included on-site rental and maintenance of buildings. To be acceptable, experience in relocation must have included negotiation with tenants to surrender leases for cash consideration or for an alternative
site, and determining tenant eligibility for benefits.