Job Description

The Executive Assistant is required to perform a range of duties to support their Executive(s) including but not limited to:

• Help ensure leader is properly prepared and on time for all meetings, project deadlines, AIs, and deliverables.

• Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials, and other written communication as required for executive and business meetings often under tight deadlines.

• Management of calendars and scheduling with tact and discretion for personal and work engagements.

• Prepare and handle confidential and personnel information with trust & discretion, interface appropriately with internal and external clients, and senior executives.

• Create meeting agendas, coordinate staff meetings, internal and external events as needed; supporting team cadences / meetings (e. g., notes / prompts for agenda items; proactively updating recurring events).

• Invoice and Vendor Management

• Act as main point of contact for external and internal requests, including meeting and greeting when necessary.

• Coordinate all logistics for travel, events, meetings, etc. while ensuring accurate monthly T&E ledgers via Concur.

• Assist with event planning and coordination for team meetings, all-hands meetings, summits, etc.

• Manage Travel and Expenses reporting.

• Help to drive culture and engagement in the organization where needed.

• Ensure quality control / proofreading / editing where necessary.

• Perform ad hoc administrative work and projects as needed.

Minimum Qualifications:

• High school diploma required.

• Administrative experience supporting Executives, Vice Presidents, Directors and/or Managers on their team.

• Demonstrate the ability to support and interact with all levels of management.

• Advanced knowledge of Microsoft Office suite (PowerPoint, Excel, Word, Outlook); Familiar with business technology including but not limited to web conferencing, TEAMS, Zoom, eRoom, SAP, Ariba, WorkDay, Concur, etc.

• Excellent organizational, communication, and social skills with a keen attention to detail, ability to exercise initiative, work independently and proactively follow-up.

• Ability to handle workload in a fast paced and focused work environment.

• Experience and proficiency working with automated expense tracking, online travel etc.

• Ability to anticipate needs and make decisions with minimal direction.

• Task oriented and ability to drive completion of tasks within narrow timelines.

• Ability to work overtime as needed.

• Poised under pressure and flexible to adapt in a fast-paced environment.

Our Total Rewards philosophy is to provide a meaningful and flexible spectrum of programs that equitably support our diverse workforce and their families and complement Kraft Heinz’ strategy and values.

New Hire Base Salary Range:

$77,800.00 - $97,300.00

Bonus: This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.

The compensation offered will take into account internal equity and may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors

Benefits: Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.

Wellbeing: We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families.

You’ll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example:

• Physical - Medical, Prescription Drug, Dental, Vision, Screenings/Assessments

• Social - Paid Time Off, Company Holidays, Leave of Absence, Flexible Work Arrangements, Recognition, Training

• Emotional – Employee Assistance Program , Wellbeing Programs, Family Support Programs

• Financial – 401k, Life, Accidental Death & Dismemberment, Disability

Location(s)

Chicago/Aon Center

Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact [email protected].