Administrative Assistant

About the Position

Dexis is recruiting for an Administrative Associate to support the U.S. International Development Finance Corporation (DFC). This position supports the Office of the Chief Executive Officer and the Office of the Risk Officer.

The U.S. International Development Finance Corporation (DFC) is financing solutions to the most critical challenges facing the developing world today. Working with businesses, they mobilize private capital to invest in projects that create jobs and opportunities in emerging markets, including building critical infrastructure, expanding access to telecommunications, and providing small business financing for women entrepreneurs. Launched in 2019, DFC helps to advance America’s foreign policy by partnering with projects that create economic stability, protect sovereignty, and ensure transparency. DFC investments adhere to high U.S. business standards and respect the environment, human rights, and worker rights.

DFC’s administrative staff manage a wide variety of programs and support services to keep day-to-day operations running smoothly. This includes services such as procurement and contracting, physical security, emergency management, property management, records and administration, space renovation, supplies and office equipment management, transportation, mail distribution, and desktop publishing.  The Administrative Assistant will be in contact with representatives of business (foreign and domestic), high level officials of countries with emerging economies, officials of other government agencies, Embassy officials, and with all levels of DFC employees. 

Work is primarily performed at the U.S. Agency’s office in Washington, DC. Remote work may be permitted in accordance with the contract.

This position is contingent upon award.

Responsibilities

• Manage the Deputy Chief of Staff and Chief Risk Officer agendas by organizing and prioritizing the high incoming flow of work.
• Respond to and schedule requests for meetings.
• Book official appointments and meetings.
• Maintain a control and follow-up system to ensure timely response.
• Support with routine administrative and clerical duties such as filing, encoding, photocopying, binding, and similar tasks.
• Manage incoming and outgoing communications, including email, phone calls, and mail.
• Assist with travel coordination and travel voucher processing for the Strategy and Risk teams.
• Maintain records and databases, including tracking projects and deadlines.
• Coordinate with other departments and stakeholders as needed.
• Reply to email correspondence and phone calls within two business days. 
• Conduct daily duties with courtesy and professionalism.
• Perform other related duties as assigned. 

Qualifications 

• Must have the ability to obtain and maintain a Public Trust clearance. 
• Minimum of 3-5 years of experience providing administrative support in a federal environment or with another Development Finance Institution (DFI).
• University degree or its functional equivalent in administration, management, finance, office operations or other related fields.
• Functional command of Microsoft Word and Excel.
• Detail-oriented, flexible, and sound professional.
• Excellent verbal and written communications skills.
• Ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
• Excellent verbal and written communication and grammatical skills.

Preferred

• Familiarity with the use of PowerPoint.