Security Clearance and Administrative Specialist

Overview

ITility is seeking an experienced performance driven Security Clearance and Administrative Specialist supporting a new government client. This position is contingent on contract award and will be onsite at the Client location in Mclean, VA or Bethesda, MD.   

ITility is a Service-Disabled Veteran-Owned Small Business with a passion to equip our nation’s Intelligence Community, armed forces and first responders with the very best to empower their missions. From the virtual battlefield to boots on the ground, our people, processes, and performance drive our ability to help our clients protect what matters, now and for generations to come.

At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe.

We Value:

• The Drive to Perform Beyond Perceived Limits.
• The Desire to Find Significance in All We Do.
• The Passion and Compassion That Powers Both.

Responsibilities

Position Summary – Security Clearance and Administrative Specialist 

Supports ODNI personnel security and administrative operations by processing clearance/access actions, maintaining accurate security records, and providing responsive coordination for onboarding/offboarding, visits, and customer security requirements. This role works closely with the Security Clearance and Admin Team Lead, program leadership, and employees to ensure timely, compliant, and customer-aligned support.   

Essential Duties and Responsibilities 

• Process personnel security actions (e.g., indoctrination/debrief support, access requests, visit certifications, and status tracking) in coordination with the FSO and customer security offices. 
• Maintain accurate employee security files and program trackers (electronic and/or hard copy) in accordance with company procedures and applicable government requirements. 
• Draft, route, and track security forms and supporting documentation (e.g., NDAs, briefing/acknowledgment forms, foreign travel reporting, incident reporting). 
• Coordinate onboarding/offboarding security checklists, including account/access submissions and badge/credential coordination as required by the customer. 
• Support periodic audits/self-inspections by assembling artifacts, reconciling rosters, and addressing data quality gaps. 
• Provide administrative support to security operations (calendar coordination, meeting notes, training tracking, and controlled document distribution). 
• Respond to routine employee questions on security procedures and direct complex issues to the FSO as appropriate. 
• Maintain discretion and protect sensitive information in accordance with need-to-know principles. 

Qualifications

Required Qualifications:

• Must be US Citizen

• Active Top Secret SCI Clearance and Active Counterintelligence (CI) Polygraph 

• 3 years of experience in personnel security, industrial security administration, or a related administrative role supporting cleared programs.  

• Skilled in ICD 704, DISS/Scattered Castles, and database management to facilitate clearance processing and maintain critical personnel security records 

• Working knowledge of common clearance/access processes and visit coordination for DoD and/or IC environments. 

• Strong attention to detail and ability to manage multiple time-sensitive actions with minimal rework. 

• Proficiency with Microsoft 365 (Outlook, Excel, Word, Teams) and basic SharePoint/file management practices. 

• Ability to communicate professionally with employees, program managers, and government security personnel. 

Preferred Qualifications:

• Prior experience working in or supporting a SCIF environment. 

• Experience supporting security compliance activities (self-inspections, training metrics, corrective action tracking). 

  Experience in government contracting environments with multiple customers/programs. 

Work Environment and Physical Requirements:

• Ability to work in a customer facility and/or SCIF when required. 
• Ability to sit/stand for extended periods and lift up to 25 lbs (files, boxes, office equipment) as needed. 
• Ability to maintain confidentiality and comply with controlled access procedures. 

ITility is an Equal Opportunity Employer

ITility is an Equal Opportunity Employer

ITility is committed to providing a work environment that is non-discriminatory, harassment free, fair, ethical and inclusive.

ITility is committed to the principle of equal employment opportunity and complies with all applicable laws which prohibit discrimination and harassment in the workplace. ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, disability, or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility’s offices, client sites, other locations where ITility is providing services, and to all work-related activities.