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CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Pennsylvania State University, Department of Student Affairs, is seeking applicants for an Events Specialist. The Events Specialist plays a central role in coordinating and supporting a wide range of events at the Pasquerilla Spiritual Center and Eisenhower Chapel.
The Center for Spiritual and Ethical Development (CSED) at Penn State serves over 60 religious, spiritual, and secular communities and fosters a diverse, multi-faith learning environment that supports the academic, emotional, social, spiritual, and ethical development of students. This role is pivotal in ensuring that the CSED remains welcoming, inclusive, accessible, and functional for a diverse array of religious, spiritual, and ethical programs.
This role involves full-spectrum event management—from initial inquiries and logistics planning to on-site coordination and post-event follow-up—while maintaining the facility’s readiness, safety, and responsiveness to diverse community needs.
Key Responsibilities
Event Management & Support:
Serve as lead contact for internal and external event scheduling, space reservations, and event planning logistics.
Consult with event organizers to assess technical, cultural, and spiritual requirements; recommend room setups, A/V needs, and ceremonial accommodations.
Oversee event execution, including managing room setups, vendor coordination, signage, and equipment use.
Provide real-time support during events to ensure smooth operations and uphold CSED standards for hospitality, respect, and inclusivity.
Facility Operations:
Collaborate with the Office of Physical Plant (OPP) and other campus units to address maintenance, custodial, and facility repair needs.
Ensure daily readiness of public and sacred spaces, maintaining a clean, orderly, and accessible environment for all users.
Conduct regular inspections and manage inventory of furnishings, ceremonial items, and A/V equipment.
Project and Renovation Coordination:
Support facility and event space improvement projects by coordinating logistics, vendor access, and communication between stakeholders.
Compliance and Safety:
Maintain awareness of all building safety procedures, accessibility standards, and compliance regulations related to event management and facility usage.
Serve as building emergency coordinator and respond to urgent operational issues.
Community Relations:
Liaise with student organizations, campus departments, and external groups to facilitate respectful, inclusive use of the space.
Build positive working relationships with community partners, interfaith leaders, and student event planners.
Skills:
Demonstrated experience in event planning, coordination, or venue operations.
Strong customer service orientation and ability to manage complex logistics in a multi-use facility.
Proficiency in Microsoft Office and event scheduling or facilities management software (e.g., EMS, 25Live).
Preferred Qualifications:
Interpersonal sensitivity to cultural and religious diversity; experience working with multi-faith or community-based programming is a plus.
Knowledge of policies and procedures related to facilities management.
Working Conditions
Regular office hours with occasional evening or weekend work to support events.
Ability to respond to inquiries related to events and logistics as needed.
This role is integral to maintaining the CSED's commitment to providing a safe and inclusive space for all members of the Penn State community to explore and express their spiritual and ethical beliefs.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
Interested candidates should submit a cover letter and resume for full consideration. Application reviews will begin immediately and continue until the position is filled.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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