Your Opportunity at ARC’TERYX:
As an Executive Assistant (EA), you’re a master in the art of organization, with a particular knack for scheduling, time and travel management. The leaders you support are set up for success by your prompt correspondence and proactive, solution-based approaches. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected, while balancing multiple priorities.
This role is based out of our North Vancouver office and is open to hybrid work. Candidates will be expected to regularly support in office work.
Meet Your Future Team:
You will be working directly with two Vice Presidents of Design, the VP of Advanced Concepts (AC) and extended Product Design team. You will partner with a network of high-performing Executive Assistants across the business in providing exceptional support to our senior leadership team.
If you were an Executive Assistant now, here are some of the core activities you would be doing:
- Providing exceptional administrative support with scheduling and calendar management
- Organizing international and domestic travel arrangements
- Organizing and submitting expense reports in a timely manner
- Developing agendas, meeting minutes, and presentation materials
- Drafting email correspondence and maintaining an organized inbox
- Ensuring clear communication and alignment across multiple diverse functions globally
- Supporting with the setup, coordination and execution of key cross-functional team meetings occurring in the office
- Working cross-functionally and collaborating to ensure both physical and digital meetings run smoothly
- Setting meeting agendas and working with relevant teams to ensure needs are met and key follow-up actions are initiated
- Organizing and agenda planning for offsites and workshops
- Spearheading the Live It culture and setting up activities and outings for the teams you support
Here are some of the things you could be working on in the future:
- Working towards your own professional development goals based on your areas of interest in the business
- Developing and implementing process improvements to enable effective operations within the Design teams
- Collaborating with the other EAs within the function to ensure effective support across the Creative leadership teams
Are you our next Executive Assistant?
- You have 3+ years’ of Executive Assistant experience and you are looking to grow your career as an EA
- You’re a whiz with the Microsoft Office suite and have excellent business acumen
- You are seasoned in creating compelling PowerPoint decks and developing presentation materials
- You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities
- You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
- You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you
- You’re not afraid of meeting new people, building relationships and creating partnerships across the organization
- You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
- You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
