Salary Range: 80000 to 100000 (Currency: CAD) (Pay period: per-year-salary)

If you were an Executive Assistant now, here are some of the core activities you would be doing:

• Providing exceptional administrative support with scheduling and calendar management  
• Organizing international and domestic travel arrangements  
• Organizing and submitting expense reports in a timely manner 
• Developing agendas, meeting minutes, and presentation materials  
• Drafting email correspondence and maintaining an organized inbox  
• Ensuring clear communication and alignment across multiple diverse functions globally 
• Supporting with the setup, coordination and execution of key cross-functional team meetings occurring in the office 
• Working cross-functionally and collaborating to ensure both physical and digital meetings run smoothly 
• Setting meeting agendas and working with relevant teams to ensure needs are met and key follow-up actions are initiated 
• Organizing and agenda planning for offsites and workshops 
• Spearheading the Live It culture and setting up activities and outings for the teams you support 

Here are some of the things you could be working on in the future:

• Working towards your own professional development goals based on your areas of interest in the business   
• Developing and implementing process improvements to enable effective operations within the Design teams 
• Collaborating with the other EAs within the function to ensure effective support across the Creative leadership teams 

Are you our next Executive Assistant?

• You have 3+ years’ of Executive Assistant experience and you are looking to grow your career as an EA 
• You’re a whiz with the Microsoft Office suite and have excellent business acumen 
• You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you 
• You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities 
• You have strong emotional intelligence, discretion, and the ability to maintain confidentiality   
• You are able to discern priorities, both organizationally, and behalf of the leaders you support 
• You are seasoned in creating compelling PowerPoint decks and developing presentation materials 
• You leverage all available technology to streamline business outcomes  
• You’re not afraid of meeting new people, building relationships and creating partnerships across the organization 
• You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling 
• You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business 
• You are adept at supporting remote/hybrid leaders and business operations