Department:
Emergency Services
Start Here. Grow Here. Stay Here.
Are you seeking a career that blends professional growth with meaningful impact? As the Fire Department’s Operations/Budget Coordinator, you’ll put your technical, analytical, and leadership skills to work supporting critical programs and projects that serve the community. In this role, you’ll oversee financial reporting, manage operating and capital project budgets, process billing, and develop Smartsheet solutions, while also reviewing budgeting practices to recommend process improvements.
Beyond the rewarding work, this position offers excellent benefits and a strong commitment to work-life balance. You’ll gain hands-on experience across finance, procurement, performance measures, personnel, and public relations, all while collaborating with supportive managers and executive leadership. If you’re ready to advance your career in a stable and fulfilling environment, this is your opportunity. Apply today!
About the Position
In this role, you will be responsible for...
Fiscal Responsibilities
Monitor program budgets, track expenditures, and ensure fiscal accuracy.
Compile and analyze financial data, forecasts, and reports.
Coordinate procurement activities, including orders, requisitions, contracts, and invoices.
Conduct audits, reconciliations, and spending analyses to identify cost-saving opportunities.
Support annual and monthly budget processes, including financial reporting and compliance.
Data Management & IT Support
Maintain and refresh financial data across departmental systems.
Integrate and manage data from platforms such as OneSolution, GovMax, OnBase, and Maximo.
Develop and oversee Smartsheet solutions, ensuring data accuracy and system efficiency.
Provide technical support for SaaS tools like Smartsheet, Microsoft Teams, and Grammarly.
Update and maintain the Fire Department's internal and public-facing websites.
Business Administration
Lead or support special projects and department-wide initiatives.
Partner with Procurement to ensure accurate and timely expenditures.
Assist with quarterly Smartsheet User Group coordination.
Provide training and guidance to staff on fiscal processes and technologies.
Serve as backup support for colleagues and management (when needed).
About the Schedule
Work Hours:
Full-time, 40 hours per week.
Typical Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m. (no weekends!)
As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.
About You
To be considered for this role, you must have the following:
Associate degree from an accredited college or university with 3 years of job-related experience.
OR: Bachelor's degree from an accredited college or university in a job-related field with one year of job-related experience.
OR: 5 years of professional related experience can be substituted for the degree (at management discretion).
The ideal candidate has the following knowledge, skills, and/or abilities:
Please note that these are not requirements but bonuses for your consideration.
Excellent written and verbal communication abilities to support collaboration and reporting.
Strong skills in financial reporting, data visualization, and advanced Excel functions, including Power Query, M Language, DAX, and VBA Macros.
Experience with business intelligence and project management tools such as Power BI, Smartsheet, and other SaaS platforms.
Technical knowledge of software and systems, including ArcGIS, APIs, HTML, CSS, Adobe, Microsoft O365, GovMax, Maximo, ONESolution, and OnBase.
Physical Demands: Employees in this role must occasionally lift and/or move up to 10 lbs.
About Everything Else
Starting Pay Range: $53,456.00 - $57,200.00
Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).
If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:
1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
- If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)
2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)
Benefits:
- Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
- For more information about employee benefits, please click this link or visit SCGov.net for additional information.
- Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
- Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)
A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.
We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.
Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.
A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.
Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).
Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.
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