Full-Time

Vice President

Records Management

Posted on 12/20/2024

New York City Economic Development Corporation

New York City Economic Development Corporation

501-1,000 employees

Supports community development and job creation

Government & Public Sector
Social Impact

Compensation Overview

$120k - $125kAnnually

Senior, Expert

New York, NY, USA

New York City residence is required within 180 days of hire.

Category
Legal
Risk & Compliance
Legal & Compliance
Required Skills
Data Analysis
Requirements
  • Bachelor’s Degree or equivalent.
  • Minimum 6 years of work experience in Records Management, including digital records and/or archives or libraries.
  • Advanced knowledge of records management concepts and principles (including but not limited to classification, life cycle management, and conversion).
  • Proficiency in M365 and Records Management software applications.
  • Proficient understanding of metadata and physical and digital record format preservation standards.
  • Keen attention to detail and ability to prioritize competing needs and opportunities.
  • Demonstrated written and verbal communication skills, including the ability to communicate effectively and inclusively across all levels of the organization.
  • Proven leadership and managerial skills, with experience guiding teams and projects.
  • Execution oriented self-starter, with the ability to work independently and manage multiple tasks and timelines.
  • Comprehensive knowledge of metadata standards and schema, and how to apply them to records.
  • Proven analytical, administrative, organizational, planning, and problem anticipating/solving skills.
  • New York City residence is required within 180 days of hire.
Responsibilities
  • Supervises Records Management staff including recruiting, hiring, and delegating and assigning work as appropriate to employees' capabilities and NYCEDC needs.
  • Ensures all employees are oriented to their position and provided with appropriate training, professional development and continuing education; monitors performance, provides coaching and feedback on an ongoing basis; maintains a positive work environment.
  • Develops and manages budget by assessing personnel, technology and operational needs; prepares cost-benefit analyses and feasibility studies.
  • Strives to obtain compliance with the Records Management policy and retention schedule and ensures that both meet legal requirements and are up to date.
  • Provides orientation and training to the corporation's staff, supervising and answering complex Records Management Help Desk inquiries.
  • Performs data analysis and identifies opportunities for cleanup and normalization, especially with respect to legacy data.
  • Maintains strong understanding of department functions across the organization and strategizes outreach, training, and optimal department efficacy; ensures all training materials contain current corporation and industry best practices.
  • Implements and monitors records destruction, including transmission of destruction order to the corporation's offsite storage facility, obtains and preserves records destruction documentation, and update disposed records accordingly.
  • Reviews Destruction Eligibility Reports as needed to ensure compliance with the Corporation's Records Retention Program.
  • Researches records management issues, including but not limited to records retention and destruction, electronic records best practices, and information governance.
  • Administers Legal Holds, including identification of records subject to a Legal Hold and maintains Legal Hold status on these records until released.
  • Identifies strategies to improve department and company-wide record procedures and workflows.
  • Plans the efficient use of onsite and offsite storage space in order to minimize storage and retrieval costs.
  • Identifies any risks associated with records storage, formats, etc. and works to mitigate those risks.
  • Correctly interprets and applies NYCEDC policies and procedures. Manages all vendor contracts, service agreements, and purchase agreements.
New York City Economic Development Corporation

New York City Economic Development Corporation

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New York City Economic Development Corporation focuses on enhancing the economic vitality of neighborhoods in New York City. The organization engages in various initiatives aimed at developing industries and businesses, which includes providing training and skill-building programs to equip residents with the necessary tools for employment. Additionally, it invests in essential infrastructure to support community growth. Unlike other organizations, it emphasizes collaboration with local communities to ensure that its efforts align with their specific needs. The primary goal is to create good jobs and strengthen neighborhoods, fostering a more prosperous environment for all residents.

Company Stage

N/A

Total Funding

N/A

Headquarters

New York City, New York

Founded

1991

Growth & Insights
Headcount

6 month growth

0%

1 year growth

0%

2 year growth

0%
Simplify Jobs

Simplify's Take

What believers are saying

  • Digital game design incubators attract tech talent and foster NYC's gaming industry innovation.
  • OpenAI partnership enhances NYC's status as a hub for AI startups.
  • Atlantic Aviation's agreement boosts eco-friendly transportation initiatives in NYC.

What critics are saying

  • Competition from cities like Los Angeles with initiatives like PledgeLA.
  • Increased demand for tech talent may drive up costs in NYC.
  • Climate innovation projects require significant investment and adaptation to new technologies.

What makes New York City Economic Development Corporation unique

  • NYCEDC partners with NYU-led incubators, enhancing NYC's digital game design sector.
  • The Founder Fellowship with OpenAI positions NYC as an AI innovation hub.
  • Pilots at BAT program integrates climate innovation into urban development projects.

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