Student Archives Assistant

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Student Archives Assistant

St-Andrews Society Fond

Rare Books and special Collections

Hours per week: Up to 15 hours per week, September 2026 -June 2027

Hourly rate: $25.00

Work location: Rare Books and special Collections

To apply: CV and brief covering letter

Hiring unit: Rare Books and Special Collections
To apply: CV and brief covering letter
 

Position Summary:

Under the direction of the supervisor, arrange and describe the St. Andrews Society Archives at McGill’s Rare Books and Special Collections.

Duties and responsibilities include, but are not limited to:

• Arrange and describe the St. Andrew’s Society Archives in accordance with professional standards. 

• Prepare collection description information (e.g., administrative history, scope and content note) and detailed container inventor for entry into archival content management system, Access to Memory (AtoM).

• Rehouse and reformat collection materials as necessary and in accordance with professional standards and best practices.

• Contribute to collection description for entry into content management system, AtoM and/or Sofia discovery tool.

• Write monthly progress reports.

Other Qualifying Skills and/or Abilities

Required:

• Bachelor’s Degree.

• Knowledge of arrangement and description historic archival materials.

• Organized, with high attention to detail. 

• Ability to work independently. 

• Demonstrated ability to uphold the values of respect, collaboration, and diversity, and employment equity. 

• Physical requirements include moving and lifting weights of up to 20 kgs., handling dusty and other various types of archival materials, bending, walking, and climbing ladders.

• Fluency in oral and written English is required. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at level #(4) on a scale of 1-4.  

Desired:

• Enrolled in a Master’s Degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MIS or MI) preferably with a focus in Archives from an ALA accredited institution. 

• Experience with arrangement and description of historic archival materials.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (3) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

High School Diploma Minimal or No Related Experience(AMUSE A) $25.0015 (Part time)2026-08-172027-06-302026-08-28

This position is covered by the AMUSE collective agreement.