Executive Assistant

👋 Hey! We're Conveo.ai

Conveo is the AI research platform enabling fast, affordable, and high-quality consumer / B2B research. Global brands like Unilever, Google, and Orange use our AI video interviewer to generate insights across marketing and product teams.

Traditional research is slow, expensive, and superficial. Running it well requires expertise most teams don't have. That gap affects how well companies understand their customers and how well they can serve them. We're closing it.

😎 The team

Conveo is a YC-backed company in an active growth period. We started this year as a team of ~20 and are on track to reach ~120 by year end. The people who join now have an outsized chance to shape how this company is built.

⭐️ Your Role & Impact

As our first Executive Assistant, you’ll be a creative problem-solver and trusted partner to the leadership team. Your day-to-day focus will be partnering closely with our founders — Dieter (CEO) and Hendrik (CRO) — while supporting the broader leadership team as needed.

You’ll help optimize how the company spends its time and attention — bringing clarity, calm, and momentum to a fast-moving environment.

You’ll build strong, trust-based relationships across the company and with external stakeholders (candidates, customers, investors, partners, and vendors). You’ll act as an informed representative in day-to-day interactions, with great judgment and total discretion.

This is a role for someone who enjoys owning the details and improving the system: creating high-quality outputs, anticipating what’s needed next, and making sure the team can stay focused on building, selling, and shipping.

🔥 Your Mission

Make leadership time work for the whole company

Your primary day-to-day support is for the founders — Dieter (CEO) and Hendrik (CRO). You own the calendar mechanics, inbox triage, prep, and follow-through that keep decisions crisp and execution unblocked.

• Own and protect leadership calendars: protect deep work, batch shallow work, eliminate meetings that shouldn’t happen, and make sure the meetings that do happen have an agenda, a prep doc, and a clear outcome

• Triage inboxes: surface what truly needs attention, draft replies when appropriate, and make sure nothing important falls through the cracks

Track action items from leadership meetings and make sure they close

👋 We'll be honest: founder schedules are unpredictable, and things sometimes come together at the last minute. We're looking for someone who takes that in stride — the type who wouldn't mind a WhatsApp message on a Friday night about a cancelled flight, and is happy to help figure it out.

Office management

• Own the Antwerp / London office end-to-end: vendors, suppliers, snacks, equipment, etc. Please note, we're in a shared office space where facility management is taken care of.

• Set up and equip the office, including any future moves or expansions

• Be the first point of contact for visitors, candidates on-site, customers stopping by, and the team itself when something needs sorting

Note: if office management isn't a part of the role you're excited about, we're open to reallocating some of this work to others on the team. What matters most is that the founders' calendars are airtight and they feel fully supported — everything else is secondary to that.

Make travel, off-sites, and visits actually work

We run team off-sites and travel constantly between London, Antwerp, and New York. You help make all of that frictionless.

• Plan and book founder and leadership travel: flights, hotels, ground transport, dinners, visa logistics

• Own team offsites end-to-end: venue, agenda support, travel, food, activities, budget

• Coordinate customer visits, investor visits, and recruiting on-site days
  

Build the moments that keep the team connected

As we scale across offices, the small moments matter: how we onboard, how we celebrate wins, how we stay aligned, and how we make in-office time feel worth it.

• Own team-building and culture moments in the Antwerp / London office: monthly team events, Friday rituals, celebrations, welcome lunches, and “make it feel like Conveo” touches

• Partner with leadership to run high-quality all-hands, town halls, and internal events (venue/logistics, run-of-show, comms, and follow-ups)

• Create lightweight playbooks and templates so events get easier (and better) every time

👀 What We're Looking For

Must-haves

• 3+ years supporting senior executives, ideally founders or C-suite at a high-growth startup, scale-up, or fast-paced professional services firm

• Demonstrable track record of owning a calendar, inbox, and travel for someone whose time is genuinely scarce

• Experience using AI tools (Claude, ChatGPT, automations) to compound your own output

• Excellent written communication in English. You can draft a founder-quality email, Slack message, or briefing doc and the recipient won't know it wasn't written by the founder

• Fluent in modern productivity tooling: Google Workspace, Slack, Notion, calendar tools, expense platforms. Comfortable picking up new tools in a day.

• Based in London or Antwerp.

Mindset

• High agency, low ego: you see what needs to happen and you make it happen, without waiting to be asked

• Anticipatory: you're already solving the problem before anyone realizes there is one

• Absolutely discreet: you handle sensitive information the way a good lawyer does — quietly, carefully, and without exception

• Calm under pressure

• You treat this as a craft, not as a stepping stone, and you have the confidence to push back on the founders when you should

🏆 What Success Looks Like

After 6-12 months, The founders' calendars are clean, intentional, and protective of their highest-leverage work. They no longer manage logistics. You are one of the most trusted operational hires in the company, and the leadership team can't imagine how they ran without you

🥳 Why Join Conveo?

At Conveo, you'll join a team that genuinely enjoys working, and spending time, together. We

care about building real relationships, not just great products.

• Be the first EA hire at a hyper-growth, YC-backed AI company — define the playbook the next ones will follow

• Direct daily partnership with the founders and leadership team

• Work alongside world-class enterprise clients (Unilever, Google, P&G, Orange, and more)

• Hybrid working model with offices in London, Antwerp, and New York

• Competitive compensation with meaningful equity upside

• A culture built on taste, speed, ownership, and ambition

• Regular socials: rooftop drinks, team dinners, run clubs, and more.

• Twice-yearly off-sites to places worth travelling to. Austria, Las Vegas, and Portugal are past locations. 🥳

• Private health coverage.

• Enhanced employer pension contribution.

• Refer someone great and earn up to $5,000.