Job Posting Title:
Outreach Assistant for Military Programs
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Hiring Department:
Clements Center for National Security
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Non-Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue Until Sep 15, 2027
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Location:
AUSTIN, TX
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Job Details:
General Notes
The Clements Center for National Security at The University of Texas at Austin draws on the best insights of diplomatic and military history with the mission to train the next generation of national security leaders. For more information on The Clements Center, please visit: www.clementscenter.org
Your skills will make a difference.
You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:
- Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
- Voluntary Vision, Dental, Life, and Disability insurance options
- Generous paid vacation, sick time, and holidays
- Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
- Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Robust free training access through LinkedIn Learning plus professional conference opportunities
- Tuition assistance
- Expansive employee discount program including athletic tickets
- Free access to UT Austin's libraries and museums with staff ID card
- Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.
Must be authorized to work in the U.S. on a full-time basis for any employer without sponsorship. This is a 24-month assignment which may be renewed if additional funding is realized.
Purpose
The Clements Center for National Security at the University of Texas at Austin is seeking an Outreach Assistant to work with the Military Program Manager on ROTC recruitment, marketing, and compliance. Applicants should be enthusiastic about the role of the U.S. Armed Services and the public service opportunities that they provide to college students.
This role will be responsible for marketing, promoting, and communicating news about Army, Navy, and Air Force ROTC programs and opportunities to current and incoming students at UT Austin and several ROTC satellite campuses. The Outreach Assistant will daily engage in-person with a dynamic student body that is enrolled in a variety of departments and degree programs. Under the supervision of the Clements Center, this position will work closely with each ROTC department to coordinate recruiting and marketing events and to thoroughly understand the nuances of each service’s needs and policies. This position will also build relationships with university administrators, faculty, and staff across campus to aid in current student recruitment within academic departments. This position will also serve a small, informal role in admissions compliance on behalf of scholarship recipients.
Responsibilities
Marketing and Promotion
- Work closely with the Associate Director and Senior Program Manager to market ROTC programs to a broad student audience across campus.
- Build strong relationship with ROTC program leaders to enhance and grow student interest in ROTC programs and classes.
- Plan and conduct 2-3 recruiting/marketing events per week.
- Design posters, print materials and handouts for ROTC programs.
- Identify student audiences, student organizations and departments to partner with for further promotion of ROTC programs.
- Update social media platforms and accounts with promotional materials.
Compliance
- Serve as a liaison between multiple departments and University admissions to support onboarding of ROTC candidates.
- Maintain detailed catalogue of scholarship and funding opportunities available from the different military programs.
Required Qualifications
- Bachelor's Degree + 1 year of experience or High School Diploma/GED + 5 years' experience.
- Ability to enthusiastically interact with students to market ROTC programs.
- A commitment to being student-centric with an ability to listen, interpret and respond to student needs.
- Excellent interpersonal skills.
- Excellent workflow skills.
- Experience with social media platforms and online marketing/promotion.
- Proficiency with Microsoft Office and other tools. Comfortable learning new technologies.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Bachelor's Degree + 1 year of experience.
- Prior direct or indirect experience with the military a plus.
- Experience working with students in a university setting a plus.
- Experience using Adobe Illustrator or similar products for graphic design.
- Excellent written and oral communication skills.
Salary Range
$48,000 + depending on qualifications
Working Conditions
- This position is based in Austin, TX, and is expected to work in-person on campus daily.
- Some nights and weekends may be required during peak periods and for special events.
- May work around standard office conditions.
- Repetitive use of a keyboard at a workstation.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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