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Office Services Coordinator
Posted on 7/6/2022
INACTIVE
Locations
Los Angeles, CA, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Customer Service
PowerPoint/Keynote/Slides
Word/Pages/Docs
Requirements
  • Flexibility and the ability to adapt in situations of frequent responsibility and focus change
  • Self-starter who identifies and improves the workings of the company in addition to responding to specific requests
  • Proficiency with Google Apps (Gmail, Google calendar), PowerPoint, MS Word, basic Excel
  • Receptionist, Administrative or Executive Assistant experience, ideally at a startup
  • Strong attention to detail
  • Incredible gif game!
  • Ability to work M - F, 8:30am - 5:30pm
  • Familiarity with package delivery and tracking software, preferably Envoy
  • Knowledge of FedEx, UPS and USPS processes
  • Experience with supply and inventory controls
  • Competent knowledge of the overall Google platform, including Gmail and Calendar
  • Physical requirements include the ability to stand for several hours at a time and ability to lift 50-75+ lbs
  • Bilingual in English/Spanish a plus
  • Licensed Notary a plus
  • Must have a valid US driver's license
  • Strong attention to detail
  • Ability to multitask
  • Ability to work in fast paced environments
  • Strong written and verbal communication skills
Responsibilities
  • Greet all visitors and direct them to the appropriate individual
  • Field on and off campus parking requests (as needed)
  • Register visitors in Envoy (as needed)
  • Responsible for low level comms via email and Slack for announcements
  • Responsible for making new hire swag bags, name tags and swag inventory
  • Responsible for keeping the Reception area neat and organized
  • Performs other duties as needed
  • Primary responsibility is to deliver world-class customer service to BuzzFeed employees
  • Log and sort all incoming mail/packages using package delivery and tracking software
  • Place outbound deliveries when needed via USPS, UPS, and FedEx ensuring pickup
  • Accept vendor deliveries (Costco, Amazon, ULine, etc) and notify office team
  • Maintain cleanliness of Mailroom
  • Maintain supply inventory and weekly ordering with office team
  • Identify suspicious mail and follow security procedures
  • Responsible for printing labels for all business related outgoing packages via our UPS or FedEx account
  • Perform other duties as assigned by the Facilities/Office Manager
Desired Qualifications
  • Google suite knowledge is a plus!
BuzzFeed

1,001-5,000 employees

Cross-platform digital media company
Company Overview
Buzzfeed is committed to making the internet better: providing trusted, quality, brand-safe news and entertainment to hundreds of millions of people; making content on the Internet more inclusive, empathetic, and creative; and inspiring their audience to live better lives.
Benefits
  • Wellness - Comprehensive benefits for medical, dental, and vision insurance with a focus on Wellness. Plus discounts on Gyms, Care.com, and access to resources like Maven, Tend Dental, and One Medical.
  • Planning for the future - Take advantage of the 401(k) plan with a company match, short and long-term disability coverage and life insurance.
  • Work-life balance - We offer our employees paid time off (including your birthday!), paid holidays and generous leave options for life events such as becoming a parent or getting married.
  • Career development - Opportunities for personal and professional growth via work experience, offerings from our in-house Learning @ BuzzFeed team, our Employee Resource Groups, and more.