Office Manager/Administrator

Overview

As an Office Manager/Administrator at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us. For us lasting trusted relationships are everything, both with our teams and our clients. 

The Opportunity

In this role you will: 

• Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations 
• Generate accurate, complete, and timely invoices using the billing software 
• Work with bidding manager to assist with preparation of bids and formatting documents 
• Manage the purchasing of office supplies, equipment, and furniture 
• Coordinate the maintenance of office facilities, and equipment 
• Manage diaries and arrange meetings 
• Book transport and accommodation 
• Manage databases and other various systems 
• Assist the HR team with on-boarding new employees 
• Other ad-hoc duties to ensure smooth operations

We would love to hear from you if you: 

• Are detail oriented and quality focused 
• Are an excellent communicator verbally and in writing 
• Have experience using data to give compelling and actionable business updates 
• Are organised and methodical with excellent time management skills
• Have experience handling confidential material 
• Enjoy partnering with teams to understand business needs, manage multiple stakeholder requirements, and set expectations. 
• Love a dynamic environment with the opportunity to manage your own priorities and deadlines 

All interviews are conducted either in person or virtually with video required.

About us

Linesight is a highly successful global project and cost management consultancy that keeps clients coming back. And for that we have our people to thank. You see we’re not like the others. We’re different. Unique. It’s our fresh thinking and focus on what matters that has led to our evolving. We are on a journey working in some of the most exciting innovative sectors with some of the world’s most prestigious companies delivering major projects that deliver a more sustainable built environment. We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy. With Linesight, you can truly discover the power of team!  

Diversity, inclusion and accessibility   

Linesight is committed to transparent, equal opportunity employment practices. We are building a diverse and inclusive organisation, accessible to all, based on having a safe culture which enables all our people to be their true selves. We are a people business, and we understand that the more inclusive we are, the happier our people and better our work will be. We will ensure that individuals with disability are provided reasonable accommodation to participate in the application or recruitment process and are accommodated in the workplace. If you require assistance or accommodation of any kind, please mention this in your application, we would love to hear from you!