Accounts Payable Specialist @ Kaptyn

Accounting (1)

Our Mission Statement

Transforming the shared mobility customer experience for good by managing a platform of sustainable vehicles and professional drivers.

Looking To Move People?

We are passionate about helping people reach their destination in the most comfortable, efficient, stylish and sustainable ways possible, and believe it's equally as important to create great lives for our team members and their families.

Who is Kaptyn?

Since 2016 we've been on a mission to make transportation more efficient, enjoyable and accessible. We started by creating an innovative software suite to help transportation companies manage their operations. It was a good start, but we knew that we could have a bigger impact. So, in 2019 we decided to purchase two of the best fleet operations in America and combine them into a force for change. In 2020 we will unveil the future of transportation and are looking for passionate team members to join us to advance our mission. Our commitment to creating a better experience in a better way is fueled by a belief that the transportation industry needs to focus less on eliminating drivers and more on empowering them. We are also dedicated to making every ride as sustainable and enjoyable as possible, while being a model for other companies to emulate.

About the role

Job Summary: The Accounts Payable Specialist will be responsible for managing the company's accounts payable process, ensuring accurate and timely processing of invoices, payments, and expense reports. This role requires attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment. The Accounts Payable Specialist will collaborate with various departments to resolve discrepancies, maintain vendor relationships, and contribute to the overall financial health of the organization.

Key Responsibilities:

Invoice Processing: Receive, review, and process invoices accurately and efficiently. Verify coding, approvals, and appropriate documentation for payment processing.
Payment Processing: Prepare and process payments, including checks, electronic transfers, and ACH payments, in accordance with payment terms and company policies.
Vendor Management: Maintain vendor accounts, including setting up new vendors, updating vendor information, and addressing inquiries and discrepancies.
Expense Reports: Review and reconcile employee expense reports, ensuring compliance with company policies and accurate recording of expenses.
Account Reconciliation: Perform monthly reconciliation of accounts payable transactions to ensure accuracy and completeness of financial records.
Reporting: Generate reports and analysis related to accounts payable activities, providing insights to management for decision-making purposes.
Compliance: Ensure compliance with internal controls, accounting standards, and regulatory requirements in all accounts payable processes.
Process Improvement: Identify opportunities for process improvement and efficiency gains within the accounts payable function, implementing best practices as appropriate Qualifications:
- Bachelor's degree in Accounting, Finance, or related field preferred.
- 2+ years of experience in accounts payable or relevant finance/accounting role.
- Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite, especially Excel.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication and interpersonal skills.
- Knowledge of accounting principles and practices.
- Experience in the transportation or automotive industry is a plus.

Accounts Payable Specialist

Kaptyn

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