OKBIOSTART Admin/Finance Coordinator

This role provides professional administrative support as well as financial and grant management for the Tom Love Innovation Hub with a special focus on supporting the Oklahoma Biotech Startup Programs in Oklahoma City. This position requires knowledge and training in the applications of generally accepted accounting principles. A strong business background, organization, flexibility, multi-tasking, and professionalism will be the qualities desirable for this important role.

Essential Duties\:

• Manages all departmental accounts.
• Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.
• Creates cost spending certification reports.
• Monitors and ensures money is spent correctly.
• Sets up new vendors and ensures invoices are on the correct accounts.
• Makes cash deposits into special accounts.
• Analyzes departmental financial procedures.  
• Makes recommendations for change and develops strategy for change.
• Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise.  
• May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
• Handles personnel issues.
• Contacts various offices to request information as needed.
• May conduct some training of office personnel.  
• Secures computer access.
• Works with Human Resources Department on various issues.
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees.
• Solves departmental problems as they arise.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.

This role provides professional administrative support as well as financial and grant management for the Tom Love Innovation Hub with a special focus on supporting the Oklahoma Biotech Startup Programs in Oklahoma City. This position requires knowledge and training in the applications of generally accepted accounting principles. A strong business background, organization, flexibility, multi-tasking, and professionalism will be the qualities desirable for this important role.

Essential Duties\:

• Manages all departmental accounts.
• Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.
• Creates cost spending certification reports.
• Monitors and ensures money is spent correctly.
• Sets up new vendors and ensures invoices are on the correct accounts.
• Makes cash deposits into special accounts.
• Analyzes departmental financial procedures.  
• Makes recommendations for change and develops strategy for change.
• Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise.  
• May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
• Handles personnel issues.
• Contacts various offices to request information as needed.
• May conduct some training of office personnel.  
• Secures computer access.
• Works with Human Resources Department on various issues.
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees.
• Solves departmental problems as they arise.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.

Required Education\: Bachelors degree in Accounting, Finance, Business, Management, or related field.

Equivalency Substitution\: Will accept 48 months of related experience in lieu of the Bachelors degree.

Skills\:

• Working knowledge of office procedures.
• Working knowledge of accounting processes.
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal skills.
• Ability to work as a team member.
• Ability to complete tasks in an efficient and timely manner.
• Ability to multitask and self-motivated.
• Ability to communicate verbally and in writing.
• Advanced computer skills with wide knowledge of business software.
• Detail oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and deadlines.

Advertised Physical Requirements\:

Physical\: 

• Sit for prolonged periods. 
• Communicate effectively and listen. 
• Ability to engage in repetitive motion.

Environmental\:

• Standard office environment.

Departmental Preferences\:

• Administrative and financial experience in a nonprofit, educational or entrepreneurial organization highly desired.
• PeopleSoft experience

Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Required Education\: Bachelors degree in Accounting, Finance, Business, Management, or related field.

Equivalency Substitution\: Will accept 48 months of related experience in lieu of the Bachelors degree.

Skills\:

• Working knowledge of office procedures.
• Working knowledge of accounting processes.
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal skills.
• Ability to work as a team member.
• Ability to complete tasks in an efficient and timely manner.
• Ability to multitask and self-motivated.
• Ability to communicate verbally and in writing.
• Advanced computer skills with wide knowledge of business software.
• Detail oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and deadlines.

Advertised Physical Requirements\:

Physical\: 

• Sit for prolonged periods. 
• Communicate effectively and listen. 
• Ability to engage in repetitive motion.

Environmental\:

• Standard office environment.

Departmental Preferences\:

• Administrative and financial experience in a nonprofit, educational or entrepreneurial organization highly desired.
• PeopleSoft experience

Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.