Salary Range: 71300 to 107000 (Currency: CAD) (Pay period: per-year-salary)
The Project Delivery Operations Advisor is a key member of the Project Delivery Operations team. The incumbent will play a critical role in ensuring efficient operation, effective communication, and successful execution of strategic initiatives within the Project Delivery division.
The role will provide strategic and operational support to the Vice President, contributing to the advancement of Project Delivery’s mandate. This includes analyzing issues, offering strategic advice, ensuring alignment with divisional objectives, and managing overall workflow activities. The Advisor will also oversee the day-to-day operational requirements within the Project Delivery Division, driving success on top priorities.
What You Will Do:
- Strategic and Operational Support:
- Collaborate with the Vice President, Executive Management Team (EMT) and Senior Management Team (SMT) to advance Project Delivery’s mandate.
- Partner with the Manager of Project Delivery Operations to identify, anticipate, and resolve high-priority issues.
- Work closely with internal functions (HR, Finance, and Program Management Office) to support resource planning, budgeting and reporting.
- Support the production of tracking and reporting tools and products to enable updates to senior management.
- Continuously assess and reassess strategic and operational priorities for the division and take an active role in advancing priority workstreams.
- Executive Support:
- Respond to high-priority requests from executives, boards, and political stakeholders.
- Draft board memos, manage meeting logistics, and track action items for divisional committees and market engagement sessions.
- Lead communication efforts on behalf of the President/EVPs regarding strategic and program updates.
- Collaborate with the Executive Assistant and Senior Administrative Assistant(s) to coordinate schedules.
- Resource Management and Leadership Support:
- Assist the President of Project Delivery, Executive Vice Presidents and their direct reports in preparation for leadership meetings and speaking engagements.
- Support the Director and Vice President in resource management processes, performance reviews, and talent assessments.
What We’re Looking For:
- A few years experience supporting senior leadership in an advisory capacity.
- Relevant background in business administration, commerce, or a related discipline.
- PMP (Project Management Professional) designation is an asset.
- Advisory Experience: Ability to brief and make recommendations to senior executives and staff.
- Stakeholder Management: Direct interaction with internal and external stakeholders, including 3rd party partners.
- Understanding of Broader Public sector policies, programs, and government decision-making processes.
- Highly organized thinker in order to handle simultaneous complex tasks.
- Meeting Support: Synthesizing meeting notes into action items and tracking progress.
What’s in It For You:
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
- A Defined Contribution Pension Plan, with Infrastructure Ontario contributing the equivalent of 5% of a full-time employee’s annual salary and will also match any employee contribution up to an additional 5% of their annual salary. To provide further options for planning and saving for the future, IO offers a Group Retirement Savings Plan and Group Tax Free Savings Account to eligible employees.
- A comprehensive package that covers health, dental, vision, out-of-country care, paramedical services, and more.
- A pregnancy and parental leave program that offers expecting, eligible employees a top-up to 95% of their annual base salary for 31 weeks, and our parental leave program offers eligible employees a top-up to 95% of their annual base salary for 15 weeks.
- Access to our $1000 Healthcare Spending Account to top up expenses not covered in the benefits program and a Lifestyle Account that expands the eligibility of health and wellness options and can include coverage for gym memberships and fitness equipment, nutrition counselling or financial planning.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being. IO will also cover the costs associated with up to two membership and licence fees per year for eligible colleagues if directly related to the employee’s role.
- Access to a suite of virtual healthcare options to support non-urgent medical needs
- A convenient, central location at 1 Dundas St West, easily accessible by public transit.