JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
JLL est à la recherche d’un(e) Administrateur(trice) de Propriété pour rejoindre son équipe dynamique; gérant un portefeuille diversifié à Montréal. Ce poste consiste à fournir un soutien essentiel au Gestionnaire de Propriété ainsi qu’à l’équipe opérationnelle, garantissant des opérations de gestion efficaces et fluides.
CE QUE VOUS FEREZ
Préparer et vérifier les listes de loyers; il est important de s’impliquer dans les augmentations de l’IPC du mois et d’assister au suivi des approbations des augmentations de l’IPC
Préparer les virements électroniques (EFT) pour le mois en se basant sur les listes de loyers, les factures en attente de paiement, les dépôts de garantie, etc.
Préparer les refacturations des locataires pour les factures d’électricité et le nettoyage supplémentaire en temps voulu, en demandant des bons de commande aux locataires si nécessaire
Effectuer des commandes d’achat et les envoyer aux fournisseurs
Superviser les comptes créditeurs et débiteurs
Assister les comptabilités clients et fournisseurs en assurant les paiements et les recouvrements dans les délais
Envoyer les avis de loyer selon les besoins et, en fin d’année, envoyer les factures des dépenses d’exploitation et des taxes aux locataires chaque année
Préparer les provisions pour dépenses et hydro pour le mois.
Assister à la préparation des contrats
Collecter les informations nécessaires pour ajouter de nouveaux fournisseurs dans le système et s’assurer que les fournisseurs sont inscrits dans le système selon les besoins
Envoyer des communications aux locataires
Aider lors des emménagements et déménagements des locataires
CE QUE NOUS RECHERCHONS
3 à 5 ans d’expérience dans un poste similaire
Connaissance de Yardi
Forte attention aux détails
Compétences organisationnelles et en gestion du temps
Bonne compréhension des baux et de leur analyse
Maîtrise de la suite Microsoft Office, en particulier Excel
Bilingue en français et anglais
CE QUE NOUS OFFRONS
Rejoignez un leader de l’industrie et façonnez l’avenir de l’immobilier commercial
Investissement profond dans des technologies de pointe pour soutenir votre travail
Plan d’avantages sociaux complet et compétitif
Un environnement de travail favorable, attentionné et diversifié, conçu pour votre croissance et votre bien-être
*Interactions orales et/ou écrites avec des locataires ou partenaires externes basés à l’extérieur du Québec (par exemple, fournisseurs de services, cabinets d’avocats, pairs, banquiers, firmes de courtage, firmes d’analyse de crédit, agences de crédits, clientèle non-francophone, etc.)
Nous recherchons quelqu’un qui fait preuve d’initiative, capable de travailler sous pression et de manière indépendante, tout en ayant une approche proactive pour résoudre les problèmes. Capacité à s’adapter aux priorités changeantes et à collaborer efficacement.
JLL is seeking an experienced Property Administrator to join our dynamic team managing a diverse portfolio in Montreal. This role involves providing critical support to the Property Manager and the operations team, ensuring smooth and efficient property management operations. If you are a proactive professional eager to contribute to a fast-paced environment, we would love to hear from you.
WHAT YOU’LL BE DOING
Prepare and verify rent rolls, for this it is important there is an involvement in the CPI increases of the month and can assist following up on the CPI increase approvals
Prepare Electronic Funds Transfers (EFT) for the month based on rent roll, invoices pending for payment, security deposits, etc.
Prepare tenant charge backs of electrical bills and extra cleaning in a timely manner, requesting PO’s from the tenants if needed
Make Purchase orders and send to vendors
Oversee accounts payable and receivable
Assisting the accounts payable and accounts receivable areas ensuring timely payments and collections
Send the rent notices as required and at the end of the year, send the bills for operation expenses and taxes every year to the tenants
Prepare the expense and hydro accruals for the month
Assist with contract preparation
Gather the information needed to add new vendors in the system and make sure the vendors are entered in the system as required
Send tenant communications. Assist with tenant move- ins and move- outs
WHAT WE’RE LOOKING FOR
3 to 5 years of Experience in the position
Knowledge of Yardi
Strong attention to detail
Organization and time management skills
Good understanding of leases and how to analyse them
Proficiency of Microsoft Office suite, particularly Excel
Bilingual in French and English
WHAT’S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
*Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)
We need someone who demonstrates initiative, can work under pressure and independently, and possesses proactive approach to problem-solving. The ability to adapt to changing priorities and collaborate effectively.
Location:
On-site –Montreal, QC
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
