Job Posting Title:
Associate Business Contracts Officer
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Hiring Department:
Business Contracts
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
The Business Contracts Office provides review, approval, and execution of business contracts required for the procurement of services for The University of Texas at Austin and provision of services by the university. For more information on Business Contracts, please visit: https://businesscontracts.utexas.edu/
Your skills will make a difference.
You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person who wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:
- Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
- For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .
- Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
- Free access to UT Austin's libraries and museums with staff ID card
- Expansive employee discount program including athletic tickets
- Tuition assistance
- Robust free training access through LinkedIn Learning plus professional conference opportunities
- Flexible spending account options for medical and childcare expenses
- Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
- Generous paid vacation, sick time, and holidays
- Voluntary Vision, Dental, Life, and Disability insurance options
No sponsorship
Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.
Purpose
We are seeking an Associate Business Contracts Officer. The selected candidate will report to the Business Contracts Administrator and provide advanced contract administration work that includes development, evaluation, drafting, and negotiation of technology contracts that vary in scope and degree of complexity.
Responsibilities
- Provide contract administration (develop, review, negotiate, and/or revise) all manner of routine and complex technology contracts including software licenses, end user licenses, enterprise licenses, software-as-a-service contracts, clickwrap terms, terms of service, privacy policy terms, service level agreements, data-use, and master agreements for technology services and products. Draft and create other contracts for the purchase of goods and services, revenue generation, and nondisclosure. Research, interpret, advise, and provide guidance on management of contractual obligations as well as legal risks and business terms including FERPA, HIPAA, GDPR, Data Use, Intellectual Property, and accessibility. May support and manage at least one direct report responsible for the review and negotiation of routine technology contracts.
- Develop, and present contract workshops to educate the University administrators on current technology contracting policies and procedures. Assist in the maintenance and development of policies and procedures related to administration of technology contracts. Remain up-to-date on legal/regulatory updates affecting technology contracts. Ensure compliance with applicable Texas and federal laws, Regents' Rules, and University policies. Work with University departments, administration and attorneys to ensure contracts meet business objectives, while complying with applicable procurement and contracting procedures. Apply contract formation knowledge to independently address a variety of contract issues. Analyze business and legal issues in proposed contracts, consult with Business Contracts Administrator and work cross functionally with legal colleagues, subject matter experts, applicable departments (i.e., Legal Affairs, Office of Risk Management, IT etc.) and vendor as needed, in order to resolve challenges, achieve business objectives, and manage risk. Coordinate between the Business Contracts Office and (a)Central Procurement for procurement review, (b) Information Security Office (ISO) for data security review, and (c) ADA for disability accessibility review.
- Other related functions as assigned
Required Qualifications
Juris Doctor and licensure by Texas State Bar. 5+ years of legal experience. Work experience in: (1) contract administration (negotiate, develop, review, revise and amend terms and conditions) of technology contracts; (2) work in all phases of contract lifecycle (i.e. bid posting, vendor selection, contract administration, monitoring and archiving); (3) interpretation and application of laws, regulations, policies, and procedures related to contracting and procurement at an institution of higher education or governmental agency. Also required: (1) commitment to accuracy and attention to detail; (2) ability to work as both independently and a team member; (3) strong critical thinking and analytical skills; (4) excellent communication (both oral and written) and interpersonal skills; (5) proficiency with standard office equipment and Microsoft Office products; and (6) excellent, ability to manage multiple projects at once, follow through and meet deadlines.
Preferred Qualifications
Undergraduate or advanced degree in the areas of computer science, data science, or mathematics. Knowledgeable and experienced in contract law and commercial contract negotiations. 10 + years' of work experience. Licensed to practice law in Texas, or ability to be licensed in Texas within one-year of hire. Previous experience at a Texas institution of higher education, or Agency of the State of Texas.
Salary Range
$125,000
Working Conditions
- Standard office
- Keyboard
- Manual dexterity
- Climbing of stairs
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Legal (1)