Director Accounts Payable

Position Description

Origis Energy is looking for an Director of Accounts Payable to join our diverse and growing team headquartered in Miami’s Brickell Financial District, reporting to our Corporate Controller. The ideal candidate will be responsible for the overall leadership and direction of the Accounts Payable team supporting. The Director of Accounts Payable is responsible for leading and managing the accounts payable function, including overseeing staff, ensuring accurate and timely payment processing, enforcing policies and procedures, and identifying opportunities for process improvements and cost savings through automation and outsourcing initiatives.

The Director is the key point of contact for both external stakeholders (e.g. Vendors) and internal stakeholders (e.g. Finance teams, Project Managers, Procurement teams etc.) to address any concerns or issues in a timely manner. This role will be the “face” of the Group Service AP team and must demonstrate a high degree of customer orientation to meet the needs of internal business partners across Origis. The incumbent will be responsible for the overall quality of service delivery from AP to the organization, including acting as an escalation point to resolve and correct any issues raised by either internal customers or external vendors. This role will also form an integral part of the Accounting Group Service leadership team in providing insights into building out a successful Accounting Group Services organization.

The position of Director of Accounts Payable is a regular, full-time position, and is eligible for our generous employee benefits package, including employer paid health insurance, paid time off, a 401(k) plan with employer matching contributions, and other great benefits.

Key Responsibilities

• Evaluate and implement outsourcing opportunities for accounts payable functions, including vendor management, invoice processing and ongoing performance monitoring.
• Analyze and optimize accounts payable processes, leveraging technology and automation to drive productivity and cost savings.
• Manage the day-to-day operations of the accounts payable department, including staff supervision, workload distribution, and performance management.
• Develop and implement accounts payable policies, procedures, and internal controls to ensure compliance and operational efficiency.
• Vendor master file maintenance, including oversight of vendor set up process and ongoing maintenance.
• Oversee accurate and timely and accurate processing of vendor invoices.
• Monitor the invoice processing activities, and proactively manage any issues impacting the accuracy or timeliness of vendor payments.
• Work closely with Treasury on Disbursements and Payment processing (cheque / wire / electronic)
• Manage Accounting and period-end close for accounts payable.
• Vendor Relations including managing AP inbox.
• Act as the “face” of the Accounts Payable team and exhibit a high degree of customer service for internal “customers / business partners” across the organization.  Acts as the focal point for any performance issues / challenges that are escalated for resolution both within Origis (e.g. Project Managers, Procurement) and external suppliers.
• Builds productive customer relationships with all of the key stakeholders / customers of AP across the Origis organization to promote and deliver a high level of proactive service to maintain a high degree of customer satisfaction.
• Develops implements and maintains systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
• Develops and monitors compliance with all financial and accounting policies, including Delegation of Authority (DoA) at all locations to ensure all payments are properly authorized.
• Ensures that all documentation (process flows, desktop procedures, policies, procedures, control documentation, etc.) is accurate and complete and maintained in accordance with Origis policy.Monitors the health of the payables function through the creation and monitoring of reports and key performance indicators.
• Manages monthly closing of AP and posting of month-end information and ensures the accuracy of financial statements including timely completion of Account Reconciliations.
• Works closely with the External Auditor as part of their quarterly review / annual audit and is responsible for the preparation/review of audit binders & schedules.
• Responsible for the performance of the geographically distributed AP team, including development, training and promotion/recruitment/terminations;
• Leads and participates in special projects as required.

 Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field; advanced degree or professional certification (e.g., CPA) preferred
• Minimum of 7-10 years of progressive experience in accounts payable, with at least 3 years in a leadership role
• Proven track record in managing outsourced accounts payable operations and vendor relationships
• Strong analytical and problem-solving skills, with the ability to identify process improvements and cost-saving opportunities
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across various levels and departments
• Proficiency in accounting software, spreadsheet applications, and data analysis tools
• Knowledge of relevant laws, regulations, and industry best practices related to accounts payable and financial operations
• Demonstrated leadership skills, with the ability to motivate and develop a high-performing team

Key Attributes for Success

• Strong written and verbal communication skills
• Excellent organizational skills and time management skills.
• Excellent attention to detail
• Ability to perform in a high-growth, fast-paced, collaborative work environment
• Proven business acumen skills
• Team player; ability to work with multidisciplinary team
• Ability to work with all levels of management
• Strong organization, problem-solving, and analytical skills
• Proven ability to handle multiple projects and meet deadlines
• Versatility, flexibility and willingness to work within constantly changing priorities with enthusiasm
• Good judgement with the ability to make timely and sound decisions

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Job Level      Director 

Location        Miami, FL or Austin, TX

Travel             Up to 25% travel required as necessary