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Sr. Administrative Assistant
Posted on 12/1/2022
INACTIVE
Locations
Santa Clara, CA, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Management
PowerPoint/Keynote/Slides
Requirements
  • Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment
  • Exceptional calendar management skills
  • Exceptional communication skills, verbal and written
  • High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative
  • Proven skills analytically with abstract problem-solving
  • Exceptional professionalism, soft-skills and being a team player
  • High level of work ethics, integrity, confidentiality and flexibility
  • Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive
  • Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice
  • Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety
  • Experience assisting Vice Presidents in a Hi-Tech industry
  • Experience in highly demanding fast-paced start-up environment
  • Experience in working with a diverse multi-cultural environment
  • Must be reliable and work independently
  • Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure
Responsibilities
  • Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions
  • Manage and maintain highly complex and changing calendars, and schedule appointments, meetings, travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers
  • Use political savvy and sophistication to filter through and facilitate actionable items
  • Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives
  • Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships
  • Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature
  • May initiate and facilitate meetings and take meeting minutes and manage action items
  • May arrange and plan programs and small events for meetings and entertainment of visitors
  • May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed
  • May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures
  • Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions
  • Compile, prepare and process executive's expense reports through Expensify programs
  • Manage all incoming POs, creating, keeping track, and working closely with vendors, finance, and Engineering team
  • Reconciling monthly credit card statements for the Engineering department
  • Screens all incoming correspondence and determine if executive action is needed
  • Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc
  • Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers and competitors
  • Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules
  • Provide administrative support and cross-coverage to manager, executive assistant and administration staff, as necessary
  • Other duties as required but not limited
Nutanix

5,001-10,000 employees

Virtualized datacenter
Company Overview
Nutanix’s mission is to simplify IT infrastructure management. The company is building a software platform to help organizations manage hybrid multicloud environments.
Benefits
  • Competitive compensation and equity
  • Robust medical, dental, and vision coverage
  • Paid volunteer time off and donation matching
  • Speed coaching and professional development
  • Wellness perks and flexible time off to recharge
Company Core Values
  • Be valued - Our team spans different cultures and experiences. We care for our people and value what makes us each unique.
  • Make your mark - Our market is large and expanding. Grow your career and make an impact as we work toward our big goals.
  • Pioneer change - We embrace change, push boundaries, and give back. We drive positive change for our customers, community, and world.