Experienced Executive Assistant

Job Description

Based in San Francisco, this Executive Assistant 1 will provide support to the Executive Leader of the Consumer Financial Services Team. The successful candidate will be an organized, self-starter with a minimum of 8+ years of related experience supporting an executive in a fast-paced business. The individual must demonstrate the ability to work with confidential information and exhibit a high degree of trustworthiness.

The position requires an assistant who is anticipatory, resourceful and can work autonomously, take initiative and demonstrate excellent follow through. Candidate must be a team player, exhibit strong interpersonal skills, and possess the ability to manage complex assignments. Candidate must be comfor with multi-tasking and prioritization in a fast-paced environment with close attention to detail, accuracy and timeliness.

Responsibilities include:

- Handling phone calls and/or selectively referring callers and correspondence directed to the business manager from customers, vendors and others

- Performs heavy calendaring, some word processing, PowerPoint and Excel spreadsheet functions which may include graphs and s.

- Organizes meeting preparation by providing detailed data, information and resources to leader and participants

- May interact with shareholders, regulatory agents/representatives, media representatives etc.

- Responsible for drafting complex and/or confidential correspondence.

- Establishes and implements office procedures and controls.

- Works closely with Chief of Staff to ensure office is in order, in addition to directing the work of other administrative staff.

- Assists with budgetary planning balancing general ledger lines and/or expense accounts researching general ledger issues

- Acts as an information source on group and company policies

- Responsible for facilities support, floor administration, space planning.

The successful candidate will:

- Be able to juggle extensive travel, multiple meetings, calendar shift and conflicts.

- Be an independent decision maker who is extremely focused

- Can balance being firm gatekeeper while also being a welcoming team player with a willingness to find solutions.

- Be flexible to work outside of standard hours as overtime and travel may be required.

- Possess a willingness to stay connected via Blackberry, remote access, etc.

- A seasoned partner willing to understand the business and anticipate business needs.

- Exude an executive presence and exhibits professionalism and composure in stressful situations.

- Strives to continuously improve operations and open to feedback from others.

Qualifications

Basic Qualifications

- 5+ years administrative support experience.

Minimum Qualifications

- Prior experience supporting senior level leaders/executives.

- Prior experience managing multiple calendars using Outlook.

- Experience working in a fast-paced and always changing environment.

- Ability to anticipate issues, challenges and opportunities.

- Strong Microsoft Office program experience.

- Excellent computer skills highly experienced in Windows including Outlook, PowerPoint, Word and Excel. 

- Experience with SharePoint helpful.

- Typing skills of 60 wpm.

- Strong attention to detail able to manage multiple-step procedures and handle frequent interruptions in work flow.

- Experience working in a large complex organization

- Project management experience

- Ability to certify and review General Ledger Solution oriented problem solver

- Demonstrates a sense of fun and team spirit

Preferred Qualifications

- Financial industry experience.

- Experience working with remote business leaders.  

Additional Information

All your information will be kept confidential according to EEO guidelines.