Office Assistant @ Bracebridge Capital

Bracebridge Capital, LLC is a leading hedge fund manager with approximately $12 billion of net assets under management. The firm pursues investment strategies primarily within the global fixed income markets with the objectives of capital preservation and absolute return without significant correlation to equity, interest rate and foreign exchange markets. Established in 1994, Bracebridge manages private investment funds that serve endowments, foundations, pension funds and other institutional and high-net-worth investors.

Approximately 150 employees operate from our office located in Boston’s historic Back Bay. The entrepreneurial and collaborative culture at Bracebridge rewards and supports motivated, dedicated, enthusiastic and intellectually curious individuals. We believe our firm’s greatest asset is the people who work here.

The Office Assistant will report to the Office Supervisor and be a valued contributor to the Hospitality Team. The incumbent will be responsible for all duties relating to the maintenance and organization of the workplace with a general focus on the reception desk as well as the office kitchen and its inventory.

Responsibilities:

Coordinate with Office Supervisor and Hospitality Team to order and distribute weekly lunches
Help manage relationships with outside catering and office supply vendors
General reception desk duties that include answering calls, collecting and sorting mail and assisting with mailing out letters
Maintain all kitchen appliances and ensure the kitchen’s cleanliness
Coordinate aspects of the building management work order system by initializing new requests, following up on open work orders and scheduling of general office maintenance
Assist the Office Supervisor to make certain items are ordered correctly and special requests are fulfilled
General scheduling and set up of conference rooms and upkeep of pantries and common areas

Qualifications:

Up to 2 years of experience in hospitality or an office administrative position
Exceptional organizational skills and attention to detail
Strong oral and written communication skills
Ability to multi-task, prioritize, and succeed in a fast-paced environment
Positive attitude/team player
Experience with Outlook, Word and Excel
Must be able to lift 25 pounds
Working from 9:00am to 5:30pm