Executive Administrative Assistant

We are seeking an Executive Administrative assistant to the CAO - Technology & Operations.

Morgan Stanley is an industry leader in financial services, known for mobilizing capital to help governments, corporations, institutions, and individuals around the world achieve their financial goals.

Interested in joining a team that’s eager to create, innovate and make an impact on the world? Read on.

What you'll do in the role:

You’ll be expected to provide administrative support and perform the following duties for the team:   

• Managing the day-to-day administrative affairs of CAO -Technology & Operations as well as others in the department, proactively anticipating their needs  

• Maintain calendar via MS Outlook which includes scheduling meetings/ conference calls, addressing meeting conflicts  

• Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests  

• Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (ie, visas, entry letters, etc) 

• Prepare and submit expense reports on a timely basis for travel or business-related expenses, resolve discrepancies and missing receipts to keep balances current 

• Support your dedicated team by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitor and handling all incoming/outgoing mail and packages 

• Process invoices and create funding requests using internal platforms 

• Assist on adhoc projects and provide backup coverage for other administrative assistants, as needed 

• Responding to and handling confidential and sensitive information with poise, tact, diplomacy and a high degree of discretion 

• Will be required to gain an in-depth of the Firm’s operations, policies and procedures 

What you’ll bring to the role:

• Minimum 2 years of experience in an executive assistant role supporting multiple senior professionals  

• Must be flexible covering different managers’ as group grows or changes 

• College Degree Preferred 

• Excellent communication skills, both written and oral 

• Strong judgment and problem-solving skills 

• Strong attention to detail with a commitment to accuracy as well as solid organization/time management skills 

• Must be an enthusiastic and positive team player who is willing to help out and work well with others as well as independently 

• Proven ability to work in a fast-paced, multi-tasking environment. Must be versatile and flexible to shift projects as priorities change 

• Able to work in a fast-paced environment and handle multiple tasks concurrently 

• Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts 

• Knowledge of Office 365 and Microsoft Teams a plus 

• Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements 

• Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus 

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years.  Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices​ into your browser.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).