Job Description

The Project Manager is responsible for supporting project execution and advocacy client/stakeholder relationships, basic landscape monitoring and research, and executing administrative tasks for internal and external processes—including routing materials through the agency, processing invoices, operations support, and data entry. The ideal candidate will be adept at providing operational and coordination support in a fast paced and ambiguous environment. Responsibilities for the Project Manager are as follows: 

Client Focus  

• Basic knowledge of clients’ therapeutic category(s), audiences, and related advocacy issues 
• Basic understanding of advocacy account’s strategic drivers and competitors 
• Basic research skills; able to locate information on advocacy landscape and therapeutic areas as required. Ability to communicate research results effectively and concisely 
• Assist with execution of project-based advocacy tactics 
• Initial development of communications and internal materials such as briefs and timelines as needed 
• Keeps accurate and organized records of estimates and estimate revisions 
• Contributes to accurate and thorough documentation: status reports, timelines, agendas, etc. 
• Supports creative brief development and relationships with cross functional teams 
• Contact with key clients and stakeholders, as needed 

Internal Focus  

• Supports development and maintenance of clients’ budgets; understands the connection between work effort, hours spent and budget; familiarity with and adherence to agency financial and operating procedures and policies. Organizes budgets, invoices, client budget trackers, other financial measures; begins to develop, analyze and review individual and overall budgets 
• Assists with the creation of project estimates via a cross-capability collaborative approach 
• Understanding of agency organization and process. Ensures projects flow through the agency correctly in a timely manner. Utilizes cross functional team members for knowledge and experience 
• Continuously learning technology including internal and external systems; basic to intermediate knowledge of Microsoft Office (Excel, PowerPoint, Word)

Qualifications

• Bachelor’s degree required 
• Demonstrated interest in advocacy or healthcare communications environment preferred 
• Agency experience a plus 
• Advocacy and policy experience are a plus 
• Non-profit experience is a plus 

Other Requirements  

• Ability to deal with ambiguity 
• Strong writing skills for professional correspondence 
• Demonstrates the ability to collaborate and think creatively  
• Solutions oriented. Resourceful. Knows when to alert management to an issue 
• Exhibits integrity and trust 
• Self-starter; exhibits self-development and independence 
• Highly organized 
• Clear communication skills 
• Collaborative team player 
• Able thrive in fast paced work environment with frequent changes in project scope and workload