Logistics Manager

Job Title

Job Description

Responsibilities

Responsible for the site-based logistics process during the installation phase of the project, consisting of leading the material delivery processes, balancing the shipment flows, controlling the progress for planned against actual deliveries, co-ordination with the customer, material receiving and identification, sorting, staging, documenting, picking, consolidating, and preparing the goods ready for a handover to the installation teams.

Tasks

• Involved in XXL high-risk projects > 100MIL leading the site logistical team and drive processes.
• Creating the project logistics plan consulting both Construction Management and Project Management using the inputs from other stakeholders like Supervisors, Project Planners, Supply Chain Coordinators and Project Buyers.
• Cooperate on a committed shipping plan with Shipping Department and Project Management for all (international, national, and local) project deliveries.
• Research on needed transport documentation like Incoterms, check JDE CS number etc.
• POC for customs, and forwarding department to initiate and implement procedures, improve processes.
• Manage installation planning look ahead to ensure in time and full delivery of equipment resulting in proper handover of activities to the installation teams.
• Leads communication with Project Manager Supply in a disciplined way, giving input to Project Planner to adjust the project schedule for internal steering and alignment.
• Drives regular checks with suppliers on in time delivery of critical components based on dashboarding and available reports.
• Monitor Logistical / Supplier performance, identifying and implementing improvements.
• Manage the on/off site warehouse operation and storage areas within the building.
• Define the set up and processes for the storage plan, organize the (on site or off site) project warehouse. Order and test the software and hardware solution used to manage the site logistics.
• Analyse inbounds and outbound flow to maximize efficient use of storage space.
• Ensure all logistical activities are executed in a safe manner according to the project HSE plan using certified and checked equipment.
• Organize Safety inductions, Toolbox talks for the logistical team and perform weekly safety walks.
• Properly and factually document and report out all deltas on quality, documentation, data or performance.
• Set up the staffing schedule and manage workload defining maximum number of daily shipments.
• Onboard and train new hires (local) on the project logistical process both VI and subcontractor staff.

Job requirements

• Higher level education
• Knowledge of Logistical processes
• Safety awareness for the assigned scope
• Advantaged user of software like Excel, JDE.
• Project planning and site organization
• International and multicultural awareness
• People Leader

Personal competences

• High level of planning skills
• Eager to learn and listen
• Calm under pressure / Stress resistant.
• Analytical & Fact Based
• Decisiveness
• Perseverance
• Result driven.
• Safety awareness
• Group orientated leadership.
• Flexible / able to adapt.

CSF (critical success factors)

• Major contribution in project preparation
• Realisation of Logistical process according to process and plan
• Creating a safe working environment
• Assuring quality and discipline in execution
• Continues improvement in processes.
• High level of reporting