Salary Range: 28 to 30 (Currency: USD) (Pay period: per-hour-wage)
We’re seeking a Workplace Coordinator to join our dynamic team of transportation and business professionals. This role requires a proactive, enthusiastic, and organized individual who can multitask effectively and assist both clients and staff. The ideal candidate will be attentive, eager to build relationships within the company, and open to learning. There are opportunities to expand into office accounting and marketing as well as needs arise.
Employee people and improving communities is our mission and passion. We offer a flexible, inclusive, and fun atmosphere with a strong focus on skills development and mentorship. Join us in person, full time, and advance your career!
Responsibilities
- Serve as the first point of contact for clients, greeting and orienting visitors at our front desk, and handling incoming phone calls
- Assist office leadership with administrative needs, including equipment, orders, and building management, and more
- Coordinate office events and meetings, including scheduling, food purchases and meeting set-up/clean-up
- Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as needed
- Manage the kitchen keeping it tidy and stocked with supplies
- Act as a liaison for corporate administrative staff, facilitating relevant information sharing with the local office
- Maintain office calendar
- Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
- Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need
Qualifications
- 1-2 years of experience working in a professional business environment
- Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired) Commitment to high-quality, reliable, and timely work performance
- Customer service mindset—proactive, solutions-oriented, with the ability to anticipate needs
- Excellent time management and organizational skills—able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism
- Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships
- Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees
- Openness to periodically arrive early and leave late to assist with special events, typically once per quarter
- Accounting and/or marketing experience preferred, but not required