At ZoomInfo we encourage creativity, value innovation, demand teamwork, expect accountability and cherish results. If you are collaborative, take initiative, and get stuff done we want to talk to you! We have high aspirations for the company and are looking for the right people to help fulfill the dream. We strive to continually improve every aspect of the company and use cutting-edge technologies and processes to delight our customers and rapidly increase revenues. 

ZoomInfo’s Product organization is seeking a resourceful, collaborative, self-motivated Business Operations Specialist to support Data & Product Leadership. To be successful in this role you will be able to juggle numerous incoming requests, communicate effectively across the organization, remain calm under pressure, display a strong work ethic, take ownership, and have excellent judgment. The ideal candidate will thrive in a fast-paced environment while always keeping an eye toward minute details as well as the big picture. 

You need to be someone who wants to build a deep and trusting, long-term partnership with the team you support. You understand how to keep our team running smoothly with limited bottlenecks. You will focus your support on planning and coordination of Data & Product activities, budget management, calendar management, and management of Data & Product operations projects. Superior attention to detail and the ability to meet tight deadlines while juggling multiple requests is critical. Strong communication skills and professionalism as well as the confidential handling of information is of utmost importance. We’ll be looking to you to help us foster and maintain a positive and fun team environment.

As a Business Operations Specialist, you will report to the Chief of Staff to the Chief Data Officer and will be responsible for supporting the Data leadership team.

The responsibilities of this opportunity include (but are not limited to):

• Collaborating with Chief of Staff on and managing highly visible / high-impact projects intended to expand org communication, training, and events, among other value-add opportunities.
• Managing organization budgets effectively and working closely with procurement teams to maintain a smooth payables process
• Developing and maintaining high-quality documentation including slides, product communications, and other general org wide communications to effectively convey information to various audiences.
• Managing complex fast-changing calendars, using sound judgment in mapping out day-to-day meetings, events and responsibilities.
• Creating and enforcing mechanisms that are scalable and that optimize efficiency around every-day tasks, while continually auditing current administrative mechanisms for relevance.
• Scheduling and tracking key meeting series, then working backwards from those deadlines to ensure deliverables are met.
• Planning and coordinating Product events and meetings.
• Responding to and addressing one-off Slack and email requests throughout the day, communicating effectively with every organizational level.
• Booking executive and leadership staff travel.
• Leading ways to increase team connectedness and boost team morale.

Basic Qualifications:

• 3-5 years of experience in a Business Operations or Executive Assistant role
• Experience independently managing small-size projects and budgets
• Experience in developing and delivering high-quality documentation and communications
• Experience with executive level calendar management and multiple calendar management
• Experience with domestic and/or international travel coordination
• Experience with Google Suite and Slack or affinity for adopting these technologies is a must

Preferred Qualifications: 

• Excellent written, verbal and interpersonal communication skills
• Sets a high bar for self and team; can provide key examples of improving efficiency or daily productivity of direct manager and / or team
• Is very professional; highly poised, confident and organized
• Maintains high level of integrity and discretion in handling confidential information and dealing with professionals both inside and outside of the company.
• Pivots quickly and is able to react with appropriate levels of urgency to situations and events which require timely response or turnaround.
• Able to handle administrative and operations details independently and with an eye for accuracy, while keeping team members informed

About us: 

Built over 20 years ago, ZoomInfo has become the go-to-market standard for over 13,500 companies worldwide. Designed to be the single source of truth, the ZoomInfo platform offers best-in-class technology paired with unrivaled data coverage, accuracy, and depth of contacts, companies, and opportunities essential to empower sales, marketing and recruiting  professionals to hit their numbers. Deeply embedded into business workflows and technology  stacks -- including integrations with the leading CRM, Sales Engagement, Marketing Automation, and  Talent Management applications - ZoomInfo is capable of delivering more predictable, accelerated,  and sustainable growth than any stand-alone solution. ZoomInfo’s investors include TA Associates,  The Carlyle Group and 22C Capital. For more information about our leading marketing and sales intelligence solution, visit www.zoominfo.com. 

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, gender, national origin, disability and protected veterans status or any other  personal characteristic protected by law.

The US base salary range for this position is $67,520.00 - $84,400.00 + bonus + benefits.

Actual compensation offered will be based on factors such as the candidate’s work location, qualifications, skills, experience and/or training. Your recruiter can share more information about the specific salary range for your desired work location during the hiring process.

We want our employees and their families to thrive. In addition to comprehensive benefits we offer holistic mind, body and lifestyle programs designed for overall well-being. Learn more about ZoomInfo benefits here.