Logistics Management Specialist 1

Who We Are: 

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.  

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness. 

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are, and we strive to make a difference in the world while helping each other succeed. 

What We Have to Offer: 

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance 
• A work environment where all employees are valued, respected and safe 
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions 
• Recognition, professional development, advancement and having fun! 

Summary  

The Logistics Management Specialist I serves as a key contributor to the planning, execution, and oversight of logistics programs with a specialized focus on Financial Improvement and Audit Readiness (FIAR) compliance and Government Property Management. This role ensures that all logistics operations, asset controls, and property accountability processes meet federal regulatory requirements, agency policies, and audit readiness standards. 

The specialist supports end‑to‑end lifecycle management of government‑owned property, including acquisition, receipt, utilization, maintenance, inventory, and disposition. Responsibilities include conducting internal audits, preparing documentation for external audits, validating asset records, and ensuring that all processes align with DoD FIAR guidance, the Federal Acquisition Regulation (FAR), and agency‑specific property management regulations. 

The position requires strong analytical capabilities to identify compliance gaps, implement corrective actions, and develop standardized processes that strengthen internal controls and enhance auditability. The Logistics Management Specialist II collaborates with cross‑functional stakeholders—such as finance, procurement, contracting, and operational teams—to promote accuracy in asset accountability, maintain data integrity within property systems, and support continuous process improvement. This role directly contributes to the organization’s ability to maintain audit readiness, reduce financial risk, and ensure responsible stewardship of government assets. 

Essential Duties and Responsibilities  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

          FIAR Compliance & Internal Controls 

• Execute and support Financial Improvement and Audit Readiness (FIAR) activities, ensuring all logistics and property processes meet audit standards and internal control requirements. 

• Conduct internal reviews, reconciliations, and process validations to verify accuracy of asset records, documentation completeness, and compliance with audit ready standards. 

• Prepare, maintain, and present audit documentation packages, including narratives, flowcharts, sample selections, testing support, and corrective action evidence. 

• Identify internal control weaknesses, document root causes, and develop corrective action plans (CAPs) to improve auditability and reduce risk. 

• Coordinate with finance, procurement, and property teams to resolve audit findings and ensure timely closure of deficiencies. 

• Assist with developing and updating standard operating procedures (SOPs), process maps, and work instructions aligned with FIAR and regulatory requirements. 

          Government Property Management 

• Manage the full lifecycle of government property in accordance with FAR Part 45, DFARS, DoD Instruction 5000.64, and agency specific property policy. 

• Maintain accurate records of government furnished property (GFP), contractor acquired property (CAP), and end item assets within approved property management systems. 

• Oversee the receiving, tagging, assignment, storage, transfer, utilization, and disposition of government owned property. 

• Conduct physical inventories, cyclic inventories, and reconciliation activities to ensure accuracy between systems of record and physical asset presence. 

• Investigate property discrepancies, losses, damage, or destruction (LDD), and prepare required reporting and documentation. 

• Support property audits, DCMA reviews, and internal compliance inspections. 

• Monitor and document property movement, including temporary loan requests, reutilization transfers, and shipping activities. 

          Logistics Operations & Asset Lifecycle Support 

• Support planning, coordination, and execution of logistics activities related to acquisition, supply support, distribution, maintenance, and transportation. 

• Analyze logistics data, supply chain workflows, and property system outputs to identify discrepancies or inefficiencies in asset management processes. 

• Ensure timely and compliant processing of material receiving reports, asset transfers, and property accountability actions. 

• Interface with project teams, suppliers, warehouse operations, and government stakeholders to maintain continuous visibility of assets and materials. 

• Track and manage equipment allocation, readiness status, and availability to support mission requirements. 

          Systems & Data Management 

• Maintain proficiency in logistics and property systems such as ELMS, GCSSArmy, iNFADS, PIEE GFP Module, or other agency specific tools. 

• Ensure property and financial data integrity through routine data quality checks, system reconciliations, and transactional reviews. 

• Develop reports, metrics, dashboards, and analytics to support management decision-making and audit reviews. 

          Process Improvement & Policy Support 

• Recommend and implement process improvements to enhance accuracy, efficiency, and audit readiness across logistics and property functions. 

• Support development of training materials and conduct training sessions for staff on property accountability, FIAR requirements, and system usage. 

• Assist leadership in aligning organizational policies and procedures with evolving audit standards, regulatory requirements, and best practices. 

          Collaboration & Stakeholder Engagement 

• Serve as a liaison between logistics, finance, procurement, contracting, and program management teams to ensure consistent compliance with FIAR and property management requirements. 

• Provide guidance to internal and external stakeholders on proper property handling, documentation protocols, and accountability processes. 

• Prepare and deliver briefings, reports, and updates to management, audit teams, and government customers as required. 

Qualifications and Education Requirements  

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Finance, or a related field; equivalent experience may be considered in lieu of degree. 

• 1-3 years of experience in logistics, supply chain, property management, or asset accountability operations. 

• Working knowledge of FAR Part 45, DFARS property regulations, and basic government property management principles. 

• Experience supporting or conducting physical inventories, reconciliations, and property lifecycle transactions. 

• Familiarity with FIAR (Financial Improvement and Audit Readiness) principles, internal controls, or audit support activities. 

• Proficiency with logistics, inventory, or property management systems (e.g., ELMS, GCSS-Army, PIEE GFP Module). 

• Strong analytical and problem‑solving skills with the ability to identify discrepancies and support corrective actions. 

• Ability to prepare, review, and maintain detailed documentation to support audits and compliance reviews. 

• Strong communication skills with the ability to collaborate with finance, procurement, contracting, and program teams. 

• Ability to obtain and maintain a security clearance, if applicable. 

 Preferred Skills  

            Knowledge 

• Comprehensive knowledge of government property management regulations, including FAR Part 45, DFARS, DoD Instruction 5000.64, and applicable agency‑specific policies. 

• Understanding of FIAR (Financial Improvement and Audit Readiness) principles, internal controls, audit standards, and evidentiary documentation requirements. 

• Knowledge of asset accountability processes, including receiving, tracking, inventory, utilization, maintenance, and disposition of Government‑Furnished Property (GFP) and Contractor‑Acquired Property (CAP). 

• Familiarity with logistics operations, supply chain workflows, lifecycle logistics, warehousing, and material management practices. 

• Working knowledge of property and logistics information systems (e.g., ELMS, GCSS‑Army, iNFADS, Maximo, PIEE GFP Module, or other ERP asset modules). 

• Understanding of audit procedures, internal reviews, sampling methodologies, and corrective action plan (CAP) development. 

• Knowledge of data quality, reconciliation processes, and documentation standards required to support auditability and compliance.           

Skills 

• Analytical and problem‑solving skills to evaluate inventory accuracy, assess internal controls, identify discrepancies, and recommend solutions. 

• Strong documentation and technical writing skills to create audit narratives, SOPs, process flow diagrams, and compliance reports. 

• Excellent communication skills, both written and verbal, to collaborate with logistics, finance, procurement, contracting, project teams, and government auditors. 

• Proficiency in Microsoft Office tools (Excel, Word, PowerPoint) for data analysis, reporting, audit preparation, and process documentation. 

• Organizational and time‑management skills, with the ability to manage multiple tasks, meet deadlines, and support audit timelines. 

• Inventory and reconciliation skills, including conducting physical inventories, preparing variance reports, and validating data accuracy. 

• Process improvement skills to help streamline workflows, enhance internal controls, and support continuous improvement. 

          Abilities 

• Ability to interpret and apply federal regulations and agency policies to daily logistics and property management operations. 

• Ability to analyze large data sets, verify accuracy, detect trends, and resolve issues in asset or property records. 

• Ability to prepare audit‑ready packages, gather supporting documentation, and respond effectively to audit requests and findings. 

• Ability to work both independently and collaboratively, exercising sound judgment with minimal supervision. 

• Ability to train personnel on property accountability procedures, FIAR standards, and system usage. 

• Ability to multi‑task in a fast‑paced environment, while maintaining accuracy and attention to detail. 

• Ability to interface with government customers, auditors, and oversight agencies in a professional, responsive manner. 

• Ability to implement corrective actions and support continuous improvement initiatives impacting compliance and asset accountability. 

Security Responsibilities  

Must comply with all company security and data protection / usage policies and procedures.  Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.  All government and proprietary information will be accessed and stored electronically on company provided resources.  

•  Incumbent must be eligible for DoD Personal Security Clearance.  

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.  

Work Environment  

• Duties performed in an office environment and manufacturing facility. 

• Must be able to work overtime on and off shifts as required. 

Physical Demands  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   

• Ability to ingress and egress simulator boarding ramps/stairs under normal and emergency conditions and access confined spaces in and around simulator equipment. 

• Ability to operate a personal computer and communicate via e-mail/telephone. 

• May require travel both domestic and international. 

• Ability to work overtime as required. 

Other Duties  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.  

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws. 

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected] 

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type                      

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other  characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [email protected].

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As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.